Budget Manager

Tags: Law finance English Environment
  • Added Date: Monday, 18 March 2024
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JOB SUMMARY:

Responsible for the development, analysis, and finalization of the budget package (budget cost and narrative for new proposal, modification and work plan) to submit to a variety of funders in Asia Pacific Region. Provide regular and ongoing comprehensive financial insight, information, and support to proposal team members and consolidate their input to be able to complete all cost requirements identified in the Request for Proposal (RFP) or Request for Application (RFA). Analyze information, metrics, and data to provide accurate and useful information to the proposal and management team for decision making with a primary focus on feasible project implementation, revenue generation, and leverage profitability of client performance. Participate in departmental initiatives to improve tools, processes, internal capacity building, and report and metric development to recommend improvements to management.

DUTIES AND KEY RESPONSIBILITIES:

  • Ensure that the budget package (budget cost and narrative, for new proposal, modification and workplan) that is reviewed and/or developed by the APRO budget team meets the budget goals. The package must: 1) include full and accurate costs associated with the scope of work; 2) comply with the rules and regulations of both the funder and FHI 360; and 3) meet submission deadlines at high quality.
  • Coordinate and work closely with the proposal team to develop the budget package, including subrecipient budgets if needed.
  • Coordinate and work closely with the country to review the budget package developed by country team and build the capacity of the country team.
  • Coordinate and work closely with HQ Cost and Pricing (C&P) team to ensure the proper templates are used for new proposals.
  • Coordinate and work closely with the relevant teams - HQ C&P, APRO and country staff - to ensure that we receive the information or internal approval (if needed) to complete the budget package on time.
  • Prepare in advance the Asia-based costs needed during the proposal stage and seek approval in advance (if needed). The costs should include, but not be limited to, office share costs, travel cost, fringe and allowance, staff salary, etc. These should be prepared at least once a year (new fiscal year) to review any significant changes.
  • Prepare or review to ensure that the spending forecasts or budget projections are accurate, to use for budget package.
  • Work closely with Director of Enterprise Services and HQ C&P to build budgets and review for efficiency and effectiveness.
  • Provide brief information about the associated costs and conditions of cost proposal budget to support country offices/APRO team once the proposal has been awarded.
  • Provide orientation to both APRO and the country office staff on cost proposal budget and budget modification and coordinate with HQ to resolve issues related to budget management.
  • Perform other duties as assigned.

    Applied Knowledge & Skills

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