Job Summary:
Manages the overall day-to-day operation of the Payroll Department by performing the successful processing of the bi-weekly payroll, timely submission of payroll reports, and payment of payroll taxes. Resolves payroll issues and problems, authorizes vendor payments, resolves Workday payroll system issues, reconciles general ledger accounts, ensures compliance and works with auditors as needed. Selects, trains, develops, and evaluates personnel to ensure the efficient operation of the function. Coordinates with People and Culture (P&C) management on company initiatives that affect the payroll function.
Accountabilities:
Manages staff to ensure payroll practices and procedures are compliant with federal and state laws and regulations.
Trains, plans, and assigns work to payroll staff to ensure problems are resolved, processes are improved and client/customer satisfaction is obtained.
Performs scheduled payroll activities as necessary and resolves payroll issues and problems with employees and vendors.
Resolves Workday payroll system issues and problems by working with HRIS staff.
Provides changes and updates to payroll system as necessary.
Ensures compliance with all federal, state, and local payroll tax laws and maintain supporting documents for internal/external auditors and respond accurately, thoroughly and timely to requests for data.
Performs all other duties as assigned.
Applied Knowledge & Skills:
Comprehensive knowledge of concepts, practices, and procedures with payroll systems and managing payroll functions.
Excellent knowledge of current tax and payroll laws and 403b compliance.
Understanding of HIPAA, FLSA and payroll accounting rules and regulations; knowledge of financial control requirements.
Critical thinking, complex problem solving, judgement and decision-making ability; meet short deadlines and work well under pressure.
Excellent oral and written communication skills.
Excellent project management and technical skills.
Intermediate to Advanced Excel skills.
Ability to motivate, influence and collaborate with others.
Ability to manage multiple priorities and meet deadlines.
Problem Solving & Impact:
Works on problems of diverse scope that require analysis of the situation and review of identifiable factors.
Exercises judgment within defined practices and procedures in selecting methods and techniques for obtaining results.
Decisions made generally have significant impact on the department and operations of the organization.
Supervision Given/Received:
Manages and trains staff to achieve departmental and strategic goals of the company.
Provides solutions and recommendations to management to improve processes or systems to ensure customer satisfaction and compliance with federal and state laws and regulations.
Typically reports to a Director.
Education:
Bachelor's Degree or its International Equivalent in Business Administration, Finance, Human Resource Management or Related Field.
Certification as a Payroll Professional (CPP) preferred.
Experience:
Typically requires 5-8 years of experience with payroll practices, procedures, and systems.
Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
Must be able to read, write and speak fluent English.
Working experience with Workday HRIS and Deltek/Costpoint Timekeeping strongly desired.
International payroll experience highly preferred.
Prior work experience in a non-governmental organization (NGO) preferred.
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
Less than 10%
The expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
US Based Hiring Salary Range: USD 90,000 - 110,000 annually
International hiring ranges will differ based on locationโ
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
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