Job Summary:
The Project Manager will lead and coordinate work plan implementation for EpiCโs malaria activities in Cambodia. This includes planning, execution, and stakeholder engagement to support the malaria program. The role involves strategic oversight of malaria-related efforts to elimination goal and prevention of re-establishment (POR) of malaria transmission, in close coordination with the Government of Cambodia, the U.S. Department of State (DOS), and other partners. The manager will also support monitoring and evaluation, as well as financial and technical reporting, and manage any malaria subaward. The position serves as a key liaison among local and international stakeholders, ensuring that EpiCโs contributions effectively address emerging gaps in malaria surveillance and response, sustainable POR approach and implementation, and certified malaria-free Cambodia.
Accountabilities:
Project Management:
- Manages and oversees the development of projects from initiation to completion.
- Manages capacity-building project staff in coordinating and implementing project activities, delivering quality and accountability.
- Develop and deliver a project management plan that encompasses all the details of a project to team members.
- Provide guidance and monitoring to project staff, ensuring clarity on project plans and priorities, and fostering effective teamwork.
- Develops best practices and tools for project execution and management.
- Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
- Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
- Identifies and resolves project issues, implementing improvement plans to ensure the project stays on schedule and within budget.
- Evaluates the progress of the project regularly.
- Builds, develops, and nurtures partnerships essential to the project's success.
- Manages the operational and tactical aspects of multiple projects in a matrix environment.
- Oversees entire projects with focus on minimizing risk across multiple projects, monitors
budgets, and scope to ensure the successful execution of project deliverables and the completion of the project.
- Manages the development of project teams to ensure compliance with FHI360 policies and procedures and develops and implements process improvement plans.
- Identifies partnerships, opportunities, and information to present to management, helping to achieve the company's strategic goals.
- Keeps abreast of the latest strategies, tools, and terminologies used in project management worldwide to adopt and increase productivity.
- Leads sub-award design and is responsible for sub-award monitoring.
- Performs other duties as assigned.
Project Administration:
- Establish a communication schedule to update stakeholders, including relevant staff within the organization, on the projectโs progress.
- Determine the resources (time, money, equipment, etc.) required to complete the project.
- Develop a schedule for project completion that effectively allocates the resources to the activities.
- Builds and implements or socializes the best practices for performing all tasks.
- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
- Determine the objectives and measures upon which the project will be evaluated at its completion.
- Execute the project according to the project work plan.
- Author reports on the project for management and for funders.
- Communicate with funders as outlined in funding agreements.
- Develops best practices and tools for project execution and management.
Financial Management:
- Monitor and approve all budgeted project expenditures in consultation with Associate Director of Finance.
- Manage all project funds in accordance with established accounting policies and procedures.
- Ensure that all project financial records are up to date.
- Prepare financial reports and support documentation for funders as outlined in the funding agreement.
Personnel Management:
- Coaches, mentors, and manages project team to ensure quality, efficiency, and compliance with project and company standards/policies.
- Provide guidance and monitoring to project staff, ensuring clarity on project plans and priorities, and fostering effective teamwork.
- Manages the development of project teams to ensure compliance with policies and procedures and develops and implements process improvement plans.
- Develop tools and techniques for delegating tasks according to the skills and evaluate the performance of all team members.
- Ensure that all project personnel receive an appropriate orientation to the organization and the project.
Applied Knowledge & Skills:
- Works independently and with other agencies to build local community acceptance.
- Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
- Strong knowledge of project management software and other technologies.
- Strong negotiator and problem solver.
- Excellent oral and written communication skills.
- Demonstrated project and personnel management skills.
- Ability to influence, motivate, and collaborate with others.
- Ability to adapt and resolve problems/issues to bring project to completion.
- Creating and Managing Systems and Processes.
- Recognizes the need for standardization and balances client and organization needs in systems design.
- Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
Problem Solving & Impact:
- Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
- Problems are complex and require analysis of situations and data with evaluation of a range of factors.
- Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.
Supervision Given/Received:
- Manages staff and external project members to achieve goals and vision of project from initiation to completion.
- Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
- Reports to Associate Director, Infectious Disease and Global Health Security.
Education: **
- Minimum of a Masterโs degree (or higher) in public health, international development, or a related field, with a preferred focus on infectious disease and GHS.
Qualification & Experience: **
- At least 7-10 years of experience managing infectious disease and/or amalaria activities in Cambodia.
- Strong knowledge of the Cambodian health system.
- Demonstrated interpersonal skills in facilitation, stakeholder engagement, and coordination.
- Familiarity with U.S. Government (USG) management, programming, and operations, including regulatory and reporting requirements.
- Knowledge of operationalizing guidelines and procedures.
- Experience working in the government sector
- Knowledge and skills in training and facilitation, including the development of curricula and resources using innovative training approaches.
- Well-developed written and oral communication skills.
- Understanding of different donor requirements
Core Competencies
- Strong project management and organizational skills, with attention to detail and deadlines.
- Excellent written and verbal communication skills in English; proficiency in Khmer is an asset.
- Ability to analyze and use program data for decision-making and adaptive management.
- Demonstrated leadership, diplomacy, and relationship-management skills.
- Commitment to equity, gender, safeguarding, and respectful partnership
Typical Physical Demands:
- Typical office environment.
- Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard.
- Ability to sit and stand for extended periods.
- Ability to lift/move up to 5 lbs.
Technology to be Used:
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
- 10% - 25%
**Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.
The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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- 10% - 25%
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- Minimum of a Masterโs degree (or higher) in public health, international development, or a related field, with a preferred focus on infectious disease and GHS.