Background
UNDP has been present in Belarus since 1992. The organization's mandate in Belarus is determined by the Agreement between the Government of the country and UNDP of 24 September 1992, which requires UNDP โto support and supplement the national efforts at solving the most important challengers of the economic development
and to promote social progress and better standards of life.โย
In 2015 Belarus committed itself to achieving the Sustainable Development Goals. UNDP helps the country to implement and mainstream the SDGs at the national and local level, particularly through advocating for the National SDGs Coordinator and aligning local actions with the SDGs.
The Human Resources (HR) unit provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the COโs agenda and Sustainable Development Goals. The HR team applies strategic human resource management policies, procedures, programs and solutions โ that leverage both technology and analytics โ to promote a strong people management culture and high performing, diverse, inclusive and equitable workplace.
This is a temporary position intended to cover a maternity leave of absence. The initial appointment will be for 6 months.ย
Duties and Responsibilities
1) Support effective implementation of HR strategies.
Ensure full compliance of HR processes and records with UN/UNDP rules, regulations, policies, and strategies. In consultation with the direct supervisor and office management, provide input to the CO business processes mapping and elaboration of the content of internal HR management Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR. Collect information for UNDPโs participation in inter-agency exercises and surveys, such as comprehensive and interim local salary, hardship, and place-to-place surveys, in coordination with the direct supervisor.ย2) Implement HR services for the CO, including recruitment and staffing.
Prepare draft job descriptions and vacancy announcements, compile matrixes, and perform functions of Secretary in interview panels for actions delegated to CO.ย Provide support with the preparation of documentation to submit requests to GSSC for non-delegated actions.ย Request creation and update of positions in ERP (or create positions if delegated) and facilitate association and update of positions to chart fields, in coordination with budget owners. Track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through ERP. Support theย timely contract management actions, in consultation with the direct supervisor. Maintain CO staffing table. Update of the CO rosters where relevant.ย Provide information for cost-recovery bills in ERP for HR services provided by UNDP to other Agencies. Maintain proper filing system for HR records and documents. Provide administrative support to retirees as applicable.3) Support effective staff performance management, talent management, and career development in the CO.
Provide background information to formal CO management groups responsible for collectively reviewing and discussing CO staff performance, talent, and development needs.ย Act as Secretary of panels when needed. Provide background information for drafting CO-wide Learning plan.4) Support knowledge building and knowledge sharing in the CO.
Participate in the training for the operations/projects staff on HR issues and all relevant matters. Make sound contributions to knowledge networks and communities of practice. ยThe incumbent performs other duties within their functional profile, and other operational support functions as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Achieve Results LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineย
Think Innovatively LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsย
Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Business Managementย ย ย Customer Satisfaction/Client Managementย ย ย ย โข ย ย ย ย Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. โข ย ย ย ย Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. โข ย ย ย ย Ability to anticipate client's upcoming needs and concerns.ย
Business Managementย ย ย Operations Managementย ย ย ย โข ย ย ย ย Ability to effectively plan, organize, and oversee the Organizationโs business processes in order to convert its assets into the best results in the most efficient manner. โข ย ย ย ย Knowledge of relevant concepts and mechanisms
HRย ย ย Recruitment Design and Managementย ย ย ย โข ย ย ย ย Knowledge of, ability to design and manage end to end recruitment processes
HRย ย ย Assessment and Selectionย ย ย ย โข ย ย ย ย Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs
HRย ย ย Payroll Managementย ย ย ย โข ย ย ย ย Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports
HRย ย ย Performance Management โข ย ย ย ย Knowledge of and ability to guide the application of performance management theory, systems and tools, incl. articulation of expectations, setting objectives and performance standards; conducting performance related discussions and performance coaching; ability to develop performance management and appraisal processes that minimize biases
Required Skills and Experience
Education:
Secondary education with specialized certification in HR is required A university degree in Human Resource, Business Administration, Public Administration, Social Science or an equivalent field will be given due consideration, but it is not a requirement.Experience:
Minimum of 5 years (with high school diploma) or 2 years (with bachelorโs degree) of relevant HR and/or administrative experience at the national or international level is required. ย ย ย ย ย ย Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.ยLanguage:
Fluency in the UN language of the duty station is required. Fluency in the national language of the duty station is required for local staff.ย ยEqual opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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