Description
Vacancy Announcement
Job title:
Warehouse Officer
Work Location:
Jojoima/ Kailahun
Department:
Operations
Reports to:
Warehouse Manager
Line Management
No
Application Status
External Advert
Organisation Profile
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Womenโs Hospital, we support a wide range of programs in dozens of other countries around the world.
Our Work In Sierra Leone:
Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.
Position Overview
The Warehouse Supervisor is responsible for coordinating daily activities related to the receipt, storage, dispatch, inventory control and documentation of both clinical and non-clinical products. The role utilizes PIHโs electronic system - Openboxes to maintain accurate and timely data records, directly supporting reorder planning, budget forecasting, and the integrity of PIHโs annual audit. The warehouse supervisor plays a key part in optimizing warehouse performance and ensures communication with clinical teams and the biomedical engineer.
Essential Duties and Responsibilities:
- Participate in the receiving process of incoming goods, ensuring accurate documentation and filing, inspecting for damages or discrepancies, and promptly reporting any incidents.
- Coordinate incoming warehouse approved requests, ensuring accurate and timely processing and dispatch of orders
- Collaborate closely with the warehouse manager to maintain open and effective communication on order status by receiving pre-alerts and provisional delivery notes
- Coordinate the receiving process for incoming consignments and promptly reports discrepancies to the Warehouse Manager and Supply Chain Specialist
- Ensure timely and accurate recording of all transaction on the stock card and timely updates in Open boxes.
- Assist in organizing and arranging the warehouse to optimize space utilization, efficiency, and appropriate segregation of clinical and non-clinical items.
- Prepare distribution lists and manage the timely distribution of products to PIH-SL supported sites. Additionally, share the distribution report
- Contribute to maintaining accurate inventory records by conducting regular cycle counts and assisting with complete physical inventory checks.
- Record and investigate discrepancies and implement corrective and preventive actions as appropriate.
- Manage removal from shelves and documentation of expired and damaged goods in the relevant system.
- Implement and maintain quality control procedures within the warehouse. Adhering to Standard Operating Procedures (SOPs).
- Maintain compliant storage conditions for temperature sensitive products, controlled substances, sterile substances, and hazardous and/or inflammable substances
- Maintain cleanliness and orderliness of the warehouse to ensure a safe working environment
- Assist in implementing and maintaining warehouse security procedures and policies
- Provide mentorship and training to junior warehouse staff on warehouse SOPs, Open boxes, and safety protocols as required.
- Generate weekly and monthly reports on the receipt, distribution, and damaged goods to guide data driven improvements. .
- Participate in team meetings and contribute to monitoring Key Performance Indicators and continuous improvement initiatives
- Execute additional tasks as assigned by supervisors.
- Perform all warehouse activities in compliance with established Standard Operating Procedures (SOPs) and Warehouse Operation Process map.
Prevention of Sexual Exploitation, Abuse and Harassment
Partners In Health Sierra Leone is dedicated to preventing unwanted behavior in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.
The successful candidate will receive appropriate training and must adhere to the