Warehouse Officer

Description

Vacancy Announcement

Job title

Warehouse Officer

Work Location

Koidu, Kono District

Department

Operations

Reports to

Warehouse Specialist

Line Management

No

Requisition Number

4557

Duration of Contract

Twelve (12) Months with possibility of extension

Application Status

Internal & External Advert

Organization Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The warehouse officer supports the warehouse specialist in daily warehouse operations, including managing the receipt, storage, and distribution of clinical and non-clinical supplies. The role focuses on maintaining accurate inventory, ensuring a safe and efficient environment, and optimizing warehouse processes to enhance overall supply chain performance.

Essential Duties and Responsibilities:

• Participate in the receiving process of incoming goods, ensuring accurate documentation and filing, inspecting for damages or discrepancies, and promptly reporting any incidents.
• Process and prepare approved requests, ensuring accurate and timely dispatch of orders.
• Assist in organizing and arranging the warehouse to optimize space utilization and efficiency.
• Contribute to maintaining accurate inventory records by conducting regular cycle counts and assisting with complete physical inventory checks.
• Implement and maintain quality control procedures within the warehouse.
• Maintain cleanliness and orderliness of the warehouse to ensure a safe working environment.
• Provide mentorship and support to junior warehouse staff as needed.
• Participate in team meetings and contribute to continuous improvement initiatives.
• Assist in implementing and maintaining warehouse security procedures and policies.
• Collaborate closely with the Warehouse specialist and other team members to ensure smooth operations, including any planned physical inventory checks.
• Alert the warehouse specialist about potential shortages or stock-outs of products anticipated within the next three months.
• Generate weekly and monthly reports on the receipt, distribution, and damage of goods.
• Execute additional tasks as assigned by supervisors.
• Prepare distribution lists and manage the distribution of products to PIH-SL supported sites. Additionally, prepare the distribution report.
• Perform all warehouse activities in compliance with established Standard Operating Procedures (SOPs) and warehouse operation process maps.

  Prevention of Sexual Exploitation, Abuse and Harassment

  Partners In Health Sierra Leone is dedicated to preventing unwanted behavior in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.

  The successful candidate will receive appropriate training and must adhere to the organization’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.

  As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures

  Education and Work Experience Requirements

  Required Skills and Competencies:

  • Contributing to a positive team environment; cooperating with others, sharing responsibilities, and supporting team goals/objectives.
  • Proficiency in using warehouse management software and other computer applications such as Microsoft Office Suite
  • Strong ability to produce clear, concise, and accurate reports and documentation in a timely manner.
  • Attention to detail and problem-solving abilities.
  • Excellent organizational and multitasking skills.
  • Clear and effective verbal and written communication.
  • Proven ability to quickly learn new software and technological tools relevant to warehouse operations.
  • Demonstrates flexibility in adapting to changing workplace dynamics.
  • Skilled in adhering to established processes and experienced in implementing process improvements
  • Committed to performing essential repetitive tasks and data entry, with the ability to understand their relevance to broader team and organizational goals
  • Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
  • Ability to bend, stoop, kneel, reach, and climb to perform work. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20Kg and heavier weights with the proper equipment such as forklift.

    Preferred:

    • Experience with international pharmaceutical/or medical supply chain
    • Interest in social justice.

      Qualification:

      • Pharmacy technician, Bachelor’s degree in Logistics & Supply chain management or related field.
      • Having at least 2 years of relevant work experience, or 1 year of experience and a degree in a related field. Relevant fields include: Warehousing, Humanitarian Logistics, Supply Chain, International Development, Pharmacy, or similar.
      • Previous experience in warehouse operations, inventory management, or related fields is preferred.

        Social Justice

        We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

        Method of application

        Interested candidates are required to apply through our website: