Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context:
Under the overall guidance of the Head of Office of IOM Hungary and the direct supervision of the Senior Project Associate (Protection), the Programme Support Assistant (Protection) will provide administrative, coordination, and technical support for the effective implementation of IOM Hungaryโs protection programmes. The incumbent will assist the Protection Unit with data management, stakeholder coordination, donor reporting inputs, and logistical arrangements, ensuring compliance with IOM policies and donor requirements.
- Assist in the implementation and monitoring of project activities.ย
ย - Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
ย - Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.ย
ย - Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
ย - Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
ย - Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.ย
ย - Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions.
ย - Participate in meetings and conferences; assist in coordinating implementation activities withย local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the projects.ย
ย - Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
ย - Provides guidance/training to new/junior staff.ย
ย - Perform other related duties as assigned.
Education
- School diploma with four years of relevant experience; or,
- Bachelorโs degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experienceย
Experience in protection programmes and working with vulnerable populations.
Familiarity with migrant rights, counter-trafficking, gender-based violence (GBV) prevention, and child protection
Previous experience with data collection, reporting, and database management.
Experience in liaising with government entities, NGOs, and private sector stakeholders.
Knowledge of IOM and UN social integration policies is an asset.
- Familiarity with the implementation of ย EU-funded projects.ย
Skills
- Strong organizational and administrative skills, with attention to detail.
- Ability to manage confidential and sensitive information appropriately.
- Strong communication and interpersonal skills for stakeholder engagement.
- Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team in a fast-paced environment.ย
ยLanguages
- For this position, fluency in English and Hungarian is required (oral and written)
IOMโs official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
ยRequired Competencies
IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies โ behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
- For this position, fluency in English and Hungarian is required (oral and written)