Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
ย Context
Established in 1951, the International Organization for Migration (IOM), the UN Migration Agency, is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advise to governments and migrants.
IOM Hungaryโs Programme Support Unit (PSU) provides cross-cutting support to programme teams across the Country Office, including, but not limited to project development, internal and external reporting, monitoring and evaluation, information management and internal and external communications.ย
Under the direct supervision of the National Programme Support Officer andย overall supervision of the Head of Office, the Programme Support Assistant will support the work of IOM Hungaryโs Programme Support Unit.
General admin and logistical supportย
Provide administrative and logistical support for PSU activities.ย Ensure that partner agreements, donor reports and M&E files are properly recorded and stored. Support the logistical organization of monitoring visits, workshops trainings and evaluations.Information Management, M&E and reporting
Contribute to the development of M&E tools, including questionnaires, FGD protocols, interview protocols, etc. Assist the facilitation of M&E events, including focus group discussions, stakeholder interviews and After Action Reviews. Support the management of PSU databases, including accurate tracking of programme performance data, beneficiary feedback, compliance monitoring and risk assessment records.ย Assist in programme performance data collection, data cleaning, verification and consolidation. Assist in data visualization and presentation of programme performance findings. Support the preparation of donor and non-donor reports.Partnership coordination
Provide administrative support in partner selection, agreement processing, and contract tracking. Support partner due diligence and compliance verification. Support capacity-building initiatives for partners by preparing materials and organizing training sessions. Contribute to the monitoring of partner performance, including the design and development of partner reporting templates for indicator tracking.ยOther
Perform other related duties as assigned. Education Bachelorโs Degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with at least one year of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience Experience with similar roles or tasks of a similar nature to this assignment. Skills Experience with information management processes, including the design and maintenance of information management databases in a projectized setting. Experience with various M&E tools and processes. Ability to consolidate information from multiple sources and present the analysis.ย Strong written and oral communication, organizational and interpersonal relationship skills. Knowledge of Microsoft Office, with proven experience in Word and Excel, and cloud solutions (including SharePoint). Working knowledge of Kobo is a distinct advantage. Experinece with data visualization, including the use of data visualization softwares is an advantage. Ability to work independently, as well as in a team, meet deadlines and work under pressure. Languages Fluency (oral and written) in Hungarian and English is required. Working knowledge of Ukrainian or Russian is an advantage. IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies โ behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies