Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Under the overall supervision of theย Head of Resources Management Unit (RMU)ย in Philippines, the administrative supervision of the Programme Manager in Legazpi and the technical supervision of the National Finance Officer in Manila. The Senior Finance Associate will be responsible and accountable for supporting and managing finance and resources management functions in Sub-Office Legaspi city. The successful candidate will ensure effective financial operations, compliance with organizational policies, and provide technical support to finance staff within the sub-office.
Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
Provide specialized support on Emergency Responses and advice Project Managers and the Programme Manager on financial and administrative matters;
Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
Assist in monitoring compliance with financial policies, procedures, rules and regulations;
Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
Provide regular and ad hoc financial information to support informed financial decision making;
Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
Manage and prepare the payroll by executing validity checks on monthly payroll results;
Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
Provide assistance responding to audit queries and follow up on audit recommendations;
Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,
Perform other related duties as required. Education
- High School diploma with six years of relevant experience; or,
- Bachelorโs degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.Accredited Universities are those listed in theย UNESCO World Higher Education Database.ย Experience
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
Attention to detail, ability to organize paperwork in a methodical way; ย
Discreet, details and clients-oriented, patient and willingness to learn new things; and,ย
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.ย Skills
In-depth knowledge of financial management, accounting, and budget monitoring within international organizations;
Knowledge of UN and bilateral donor financial regulations, procedures, and reporting requirements;
Proficiency in the use of financial management systems and enterprise resource planning (ERP) tools (e.g., SAP, Oracle, or similar platforms);
Strong analytical skills in financial data reconciliation, variance analysis, and financial forecasting;
Knowledge of International Public Sector Accounting Standards (IPSAS) and organizational financial rules and regulations;
Ability to prepare, review, and interpret complex financial statements and reports;
Excellent organizational, communication, and time management skills, with high attention to detail and accuracy.Languages
For this position, fluency in English and Tagalog is required (oral and written).IOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process.ย Valuesย - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competenciesย โ behavioural indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.