\"This vacancy is only open to Internal & Separated Staff\"
Job Identification (Reference Number):ย EXPEDITED SVN-US10-2026-012
Position Title:ย Finance Associate
Duty Station City:ย Washington D.C.ย
Duty Station Country:ย United States of Americaย
Grade & Salary:ย G5, Step 1ย (USD 5,508.33 Monthly)
Contract Type:ย Special Short Term
Vacancy Type:ย Special Vacancy Noticeย
Initial duration:ย 6 monthsย
Under theย overall supervision of the National Resource Management Officer and direct supervision of the Senior Finance Associate; in close coordination with Finance and Administrative staff in IOM Washington DC global office and its sub-offices; and in collaboration with relevant units at Headquarters and the Administrative Centres.
Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
Extract and input data from various sources in financial or accounting systems. Review and process invoices and review requests for payments submitted in WAVE Oracle System.
Perform quality assurance of the charges to project line items and ensure the proper usage of GL accounts and project budget lines (or WBL). Ensure that expenses are correctly allocated to projects consistent with IOM's projectization criteria.
Reviews all types of vendor payments starting from purchases to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith.
Provide assistance to all staff services such as travel, expense claims, document retrieval, WAVE invoice, etc.
Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards. Process the accounting and financial transactions in the IOM accounting system (WAVE), in accordance with IOM financial rules and practices. Ensure that entries are supported with approved documentations.
Assist with invoice reconciliation for all purchases of the office, including air tickets, baggage charges, and credit card transactions. Ensure that all credit card charges are supported with duly signed credit card authorization forms and record the same to the relevant GL account and project budgets lines.
Assist in providing guidance to staff related to accounting and treasury payments.
Assist in the financial management of locally implemented projects, including accounting, budget monitoring, and preparation of financial reports to ensure accurate tracking of project expenditures and compliance with internal policies. Provide ongoing support to Project Managers on the periodic review of budgets, proposing necessary adjustments to prevent cost overruns, and ensuring timely and efficient use of funds throughout the project lifecycle.
Assist in the preparation of financial reports in compliance with donor agreements, ensuring accuracy and completeness, and coordinate with headquarters and administrative centres for review and formal endorsement.
In coordination with the Senior Finance Associate and the National Resource Management Officer, SRMO, project developers and managers, review, verify, and update the financial and budgetary information of newly created project proposals and project revisions in PRIMA.
Assist in performing financial analyses and reconciliation of and account balances and providing response to Regional Accounting Support in Panama.
Monitor and perform follow up of any outstanding vendor accounts on a regular basis, especially those that are more than sixty days old.
Review treasury transactions, generate bank reports and coordinate to bank approvers for payment authorization.
Perform regular bank reconciliation, monitor outstanding checks and coordinate to bank account representative to stop and cancel long overdue checks.
Assist in check issuance and maintenance of the office check registry.
Perform period-end activities including monthly and yearly accounts closure. Assist in review and clearance of suspense, transit and clearing accounts.
Assist the implementing the IOM Financial Management Rules and Procedures (FMRP) by applying the required internal control mechanisms and recommend/implement improvements in internal controls and accounting practices based on FMRP, International Public Sector Accounting Standards (IPSAS), and best business practices.
Perform other related duties as required.
EDUCATION
Bachelorโs degree in Business Administration, Accounting, Finances, or related field with three years of relevant professional experience; or,
High School diploma with five years of relevant experience
EXPERIENCE
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Experience in SAP is a distinct advantage.
SKILLS
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.ย
Attention to detail, ability to organize paperwork in a methodical way.
Discreet, details and clients-oriented, patient and willingness to learn new things.
Ability to work with national and international institutions.
Ability to prepare clear and concise report.
Demonstrated ability to and exercise sound judgment.
Sound knowledge IOM's administrative, budgetary, financial, and business rules and practices
Excellent communication and negotiation skills.
ย
Languagesย
REQUIRED
Fluent in English (oral and written)
DESIRABLE
Working knowledge in other languages.
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES -ย All IOM staff members must abide by and demonstrate these five values:
ยInclusion and respect for diversity:ย Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency:ย Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism:ย Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage:ย Demonstrates willingness to take a stand on issues of importance.
Empathy:ย Shows compassion for others, makes people feel safe, respected and fairly treated.
ยCORE COMPETENCIESย -ย Behavioural indicators โ Level 1
ยTeamwork:ย Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results:ย Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge:ย Continuously seeks to learn, share knowledge and innovate.
Accountability:ย Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.
Communication:ย Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies