SSA - HIV/SRH/BBV Warehouse Management Officer

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Qualifications

Background

The HIV/SRH/BBV Warehouse Management Officer will work under the direct supervision of the Lead of the Sexual and Reproductive Health (SRH) and HIV Unit at the Ministry of Health and Medical Services (MHMS) and co-supervised by Program Warehouse Lead and the Public Health Specialist in the Pacific Health Security and Communicable Disease Unit (PSC) within the WHO Division of Pacific Support (DPS). The UNDP Senior Consultant, PSCM Governance and Coordination, will also provide technical advice to this position. The SRH and HIV Unit Lead will serve as the primary focal point for technical and operational reporting, while the Public Health Specialist (WHO DPS) will provide administrative oversight and additional technical guidance as needed. The incumbent is expected to work independently and exercise initiative, while escalating complex operational or compliance issues to supervisors.

Job Description

1. Support the functional warehouse infrastructure for SRH, HIV, STI, BBV, and TB commodities, ensuring compliance with Good Storage and Distribution Practices (GSDP). This includes cold chain and secure storage zones, temperature monitoring, and controlled access for all SRH, HIV, STI, BBV, and TB pharmaceutical and non-pharmaceutical commodities.
   Deliverables: Warehouse layout and zoning plan; cold chain capacity assessment; temperature logs; monthly GSDP compliance report.
    
2. Support the development and upgrading of SOPs, compliance protocols, and quality assurance (QA) systems for the management and reporting of SRH, HIV, STI, BBV, and TB pharmaceutical and non-pharmaceutical commodities, covering receipt, storage, distribution, stock reconciliation, and pharmacovigilance aligned with MHMS and WHO standards.
   Deliverables: SOP and QA manual; internal audit reports; corrective action plans.
    
3. Support the integrated stock-tracking systems with real-time dashboards using national LMIS (Logistics Management and Information System) tools (e.g., mSupply, PATISPlus). Configure data fields to capture SRH, HIV, STI, BBV, and TB pharmaceutical and non-pharmaceutical commodities by batch, expiry, and site-level information.
   Deliverables: Functional LMIS configuration; real-time stock dashboard; monthly inventory and pipeline reports; data validation summary.
    
4. Develop and support Warehouse Lead to coordinate national distribution and replenishment plans, including supporting and monitoring of multi-month supply (MMS) and differentiated service delivery (DSD) models to improve continuity of treatment and minimize facility stock-outs.
   Deliverables: National distribution plan, inventory status report and delivery schedule.
    
5. Provide support in capacity-building and supportive supervision for supply-chain personnel within the SRH and HIV Unit, Fiji Pharmaceutical & Biomedical Services Centre (FPBSC), and divisional health facilities. Support training on LMIS, storage procedures, and GSDP compliance.
   Deliverables: Training curriculum and modules; training reports; supervision checklists; post-training evaluation summary.
    
6. Support in the development of a Key Performance Indicators (KPI) and performance-monitoring framework for warehouse operations and the national supply chain. Define and track indicators on stock availability, expiry rates, order fulfilment, and reporting timeliness.
   Deliverables: KPI framework and dashboard; quarterly performance review reports; risk register and mitigation plan.
    
7. Oversee receipt, documentation, and distribution of donated or in-kind commodities, ensuring verification against donation agreements and compliance with WHO quality standards, national procurement policies, and donor conditions. 
   Deliverables: Receipt and distribution logs; verification reports; donation compliance tracker.
    
8. Mentor and provide on-the-job coaching to FPBSC and divisional logistics officers, promoting adherence to SOPs and use of digital systems. Support long-term capacity strengthening and sustainability planning for national warehouse operations.
   Deliverables: Mentorship plan; progress log; sustainability and transition roadmap.

   Educational and experience requirements:

   Education

   Essential: Bachelor's degree or its equivalent in pharmacy, Public Health, or related field.
   Desirable: Post graduate qualifications in Business Administration, Warehouse Management or related field will be an advantage.

   Experience

   Essential: At least five years’ relevant experience in forecasting, procurement, and distribution of products, preferably health products.
   Desirable: Professional experience in supply chain systems, inventory control, and procurement planning aligned with international and national standards.

   📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

   ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

   Technical skills and knowledge

9. Strong analytical, coordination, and capacity-building skills required.

    

   Competencies

10. Fostering Integration and Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.
11. Producing Results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.
12. Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.
13. Communication: Expresses oneself clearly in conversation and interaction with others; actively listens. Produces effective written communications. Ensures that information is shared.

    Languages

    Essential: Fluency in the English language.
    Desirable: Fluency in the iTaukei language is an asset.

    Details of the proposed position:

14. Salary for this role will start from FJD 38,557.21 to FJD 62,958.41, based on qualifications and experience.
15. Duration of contract: 12 months initially, with potential extension.

Additional Information