Senior Programme Support Assistant - PSU

At this moment only internal candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Former IOM Staff Members affected by a Structural Adjustment Plan triggered due to a funding constraint in the last 12 months will be considered internal candidates.   Context

The International Organization for Migration (IOM) in Brazil is implementing various projects addressing the protection, assistance, and integration needs of migrants, refugees and other vulnerable populations in Brazil. The Programme Support Unit is part of the Cooperation and Partnerships Division of IOM Brazil and it provides support to enable effective programme management. The Unit interacts with the Project Coordinators, Chief of Mission and senior management, Resource Management staff, Regional Office, Headquarters Programme Managers, as well as with Government counterparts and other relevant public/private sector’s partner organizations.  

Under the direct supervision of the Coordinator of the Programme Support Unit, the successful candidate will provide high-level technical assistance to the Programme Support related activities of the Unit, including, among others, project development, reporting, monitoring, and knowledge management activities. In particular, the person will have the following responsibilities: 

1. Support with the development of results-based projects, in close coordination with the PSU Coordinator and relevant Project Managers, by providing technical inputs, in line with IOM and donor requirements; 
2. Support with institutional review of proposals and concept notes, ensuring alignment to IOM global, regional and country strategies, including supporting and promoting use of Strategic Results Framework (SRF) global results and indicators; 
3. Support PSU and programmatic units with review of requirements, document programmatic needs, gaps and opportunities; 
4. Support the operational and administrative aspects of ongoing projects, as well as proposals and concept notes, including through PRIMA; 
5. Support with project narrative reports in accordance with IOM and donor requirements and in close coordination with involved units and technical experts;  
6. Maintain up-to-date database of all projects and programmes implemented by IOM Brazil; 
7. Support knowledge management for IOM Brazil, by backstopping the collection, curation, peer review and upload of relevant content by different units to the IOM Brazil SharePoint;
8. Support with text editing, proofreading and translation to ensure quality of IOM products and materials; 
9. Support the training activities for IOM staff on humanitarian systems, internal processes and donor protocols; 
10. Perform other work-related tasks, as required. 

    Education 

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • High School diploma, with at least 4 (four) years of relevant work experience; or,
    • University degree in Social Sciences, Business Administration, International Relations, or a related field from an accredited academic institution, with at least 2 (two) years of relevant work experience.

       Experience 

      •  Minimum 2 years of relevant work experience;  
      • ​Experience with UN operational systems;  
      • Experience with knowledge management; 
      • Experience with operational and administrative project support; 
      • Experience in migration and refugee themes, in either public or private sector, international organizations or civil society.  
      • Experience with government, civil society, UN, or private sector actors is an advantage; 

        Skills 

        • Technical writing, editing, and reporting; 
        • Knowledge of PRIMA and other IOM programmes; 
        • Communication skills with different units and areas; 
        • Professional use of MS Office including work with databases. 

          Languages 

          • Required: Fluency in English and Portuguese (oral and written); 
          • Desirable: working knowledge in Spanish    Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.