Senior Grants & Compliance Associate (Legal and Contracts)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of Head of Resources Management and the direct supervision of the Resources Management Officer (Grants & Compliance), and in close coordination with relevant Units at Country Office, the Senior Grants & Compliance Associate will be responsible and accountable for supporting institutional compliance with IOM rules, regulations and policies. This will be achieved through regular cross-functional reporting on compliance-related issues of concern, addressing recommendations made in external and internal audits, and other internal and external Organization-wide reviews. The role will help to coordinate and contribute to the implementation of grant policies and procedures in compliance with established accounting standards, IOM’s and donors’ rules and regulations, and legal requirements to support high-quality programme implementation. 

1. Provide support for due diligence and assessments of potential or current implementing partners by offering inputs, relevant documentation, and guidance to the mission.
2. Assist the Grants and Compliance Officer in maintaining and monitoring the grants tracking matrix, and in preparing detailed grants reports.
3. Assist in reviewing and assessing implementing partners’ proposals, work plans, and budgets to ensure alignment with the intended scope and targets, and to confirm cost efficiency.
4. Collaborate closely with the Supply Chain Unit and the Legal Department at the Regional Office to develop implementing partner agreements, ensuring they align with standard templates and regulations, and accurately reflect timelines, deliverables, and payment schedules
5. Monitor the deliverable schedules of implementing partners and IOM’s payment timelines to them and follow up to maintain compliance with established deadlines.
6. Contribute to the preparation and validation of legal responses to external audits, verifications, and assessments related, and maintain a comprehensive repository of legal documentation to support future verifications and reporting needs.
7. Contribute to the review of external audit reports and due diligence exercises related to implementing partnerships, and—when required—in coordination with relevant units at the Country Office, ensure the institutional response is validated by the supervisor.
8. Provide strategic and operational support in managing and overseeing the legal components of IOM Afghanistan’s projects. This includes coordinating with the Legal Department and relevant units to ensure that all agreements, data sharing protocols, and compliance frameworks are aligned with IOM’s legal standards and donor requirements.
9. Contribute to the preparation of analytical memos and targeted research to support on migration and border management issues in Afghanistan. This includes gathering and synthesizing data on national legislation, policy frameworks, and operational constraints affecting cross-border movements, returnee processing, and undocumented migration.
10. Perform such other related duties as may be assigned. Education
    • Bachelor’s degree in international relations, Humanitarian Studies, Business Administration, Law, or a related field from an accredited academic institution with (4) four years of relevant professional experience.

      Or

      • High School diploma with (6) six years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
        • A minimum of 4 years’ experience with IOM or UN agency in providing support, project management or information management is an advantage.
        • Experience in liaising with government authorities, other national/international institutions and donors.
        • Proven experience in coordinating and communicating effectively with a wide range of stakeholders and partners. Skills
          • Practical experience in public law related activities, strong knowledge of humanitarian principles, IOM rules and regulations, and IOM project development is an advantage.
          • Strong understanding of national and administrative laws, as well as legal procedures.
          • Demonstrates an understanding of and sensitivity to complex political, social, and psychological contexts, with a strong capacity for sound judgment.
          • Knowledge of UN and bilateral donorprogramming
          • Skills in the usageof office softwarepackages, spreadsheets and data analysis
          • Experience with creation and maintenance of SharePoint pages
          • Demonstrated excellent writing and communication skills Languages
            • IOM's official languages are English, French, and Spanish. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
            • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
          • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
        • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
      • Courage: Demonstrates willingness to take a stand on issues of importance.
    • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
    • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
11. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.