Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย ContextUnder the overall supervision of the Head of Office (HoO) and direct supervision of the Programme Coordinator, and in collaboration with relevant units at Headquarters, (Sub-)Regional Office(s) and other IOM missions, the successful candidate will be responsible and accountable for supporting IOM Finlandโs engagements in Return, Readmission and Reintegration, with a special focus on repatriation
Assist in the implementation and monitoring of project activities.ย
- Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
- Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.ย
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.ย
- Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;ย
- Participate in meetings and conferences; assist in coordinating implementation activities withย local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.ย
- Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
- Provides guidance/training to new/junior staff.ย
- Perform other related duties as assigned. Education
- School diploma with five years of relevant experience; or,
Bachelorโs degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database.ย Experience
Experience in working with governmental authorities, national/international institutions, United Nations agencies or non-governmental organizations;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.ย
Experience within projectโbased approaches, including planning, implementing, and monitoring activities using structured tools and methodologies such as resultsโbased management (RBM) is an advantage.
ย
SkillsKnowledge of migration management and return, readmission, and reintegration processes; knowledge of relevant IOM standards and principles including Cash-Based Interventions (CBI)is an advantage.
Understanding of financial rules and regulations, including donor compliance and internal control procedures.
Familiarity with Enterprise Resource Planning (ERP) systems.ย
Proficiency in case monitoring and follow-up, ensuring timely assistance to beneficiaries and proper documentation of beneficiary support.
Ability to maintain accurate financial and beneficiary records, ensuring confidentiality and compliance with data protection standards.
Skills in data entry and financial tracking, including the ability to accurately record beneficiary information and monitor assistance processes, with the capacity to learn and use IOMโs financial and case management systems.ย
Capacity to identify and resolve discrepancies in payment processes and escalate issues promptly.
Strong communication and customer service skills, to provide clear guidance to beneficiaries and partnersย
Attention to detail and problem-solving abilities, ensuring accuracy in financial transactions and adherence to timelines.Languages
For this position, working knowledge in English and Swedish are required (oral and written).
Any language(s) spoken by main migrant populations in Nordic countries is desirableIOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.