Description
Position Title: Planning Associate, Resource Generation Position Classification: Regular, Exempt; Full-Time; 40 hours/week Reports To: Managing Director, Resource Generation StrategyLocation: Employees in this role can work from our Boston, MA office, remotely within the U.S. or hybrid of these two options Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship. Position Overview: The Planning Associate, Resource Generation plays a critical role in ensuring the smooth and strategic operation of the Resource Generation Branch. This position supports branch-wide planning and administrative support, project tracking, and internal communications to drive operational excellence and cross-team alignment. Reporting to the Managing Director of Resource Generation Strategy, the Associate will work closely with the Resource Generation Branchโs senior leadership team comprised of fundraising, partnerships, and marketing and communications functions to ensure clarity, cohesion, and accountability across the branch and in collaboration with other parts of the organization. Responsibilities: Planning and Administrative Support (40%)
- Support regular strategic and operational planning, including meeting coordination, materials preparation, and follow-up tracking.
- Provide administrative and logistical support to the Resource Generation leadership team, including scheduling, agenda-setting, meeting administration, and documentation of key decisions.
- Maintain high-level view of major events, projects, and deliverables across the branch. Project Tracking and Management (30%)
- Monitor and track progress of cross-functional branch initiatives and priority projects. Prepare status reports to ensure visibility and accountability of major work across the branch.
- Identify and escalate risks to timelines or deliverables and support problem-solving with relevant stakeholders. Internal Communications Management & Cross-Branch Alignment (30%)
- Support the development of communications that support alignment and transparency across the branch, including internal updates, briefings, and other announcements to RGB staff.
- Facilitate information sharing and alignment within the branch and across other branches.
- Ensure documentation of key decisions and learnings to support knowledge management and continuous improvement across the branch. Qualifications:
- Five years of experience working in nonprofit, philanthropy, or related fields.
- Strong administrative management and project coordination experience, preferably in a matrixed or global organizational setting.
- Demonstrated ability to synthesize complex information and communicate clearly across different audiences and formats.
- Highly organized, detail-oriented, and proactive in managing competing priorities.
- Experience supporting senior leadership or executive-level staff preferred.
- Familiarity with fundraising, partnerships, or communications functions is a plus.
- Demonstrates the organizationโs core values of: Commitment, Humility, Integrity and Pragmatic Solidarity/Accompaniment
- Accountability โ Able to accept responsibility for one's actions, outcomes, and those of their team.
- Achieving results โ Able to design and conduct work with clarity and integrity: to set realistic targets for themselves and others, ensure availability of resources, monitor progress and performance, accomplish meaningful outcomes, evaluate achievements, and integrate lessons learned.
- Adaptability โ Able to adapt to change, to balance multiple demands, consider new approaches, and persist towards solutions in changing circumstances.
- Teamwork โ Able to work well with others to achieve common goals. Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and country. This vacancy may be used to fill similar positions. Organizational Profile Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the worldโs leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governmentsโ efforts to build capacity and strengthen national health systems. As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement. Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities. Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Pay and BenefitsThe expected starting salary range for new hires in this position is between $55,000-65,000/year and may vary depending on multiple individualized factors, including market for the position, job-related knowledge, skills, and experience. The position belongs to a class of roles that have a salary range between $50,000-70,000/year. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with employer match, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance, and basic life insurance plans for the employee and the employeeโs eligible dependents. Full time employees will receive 15 days of vacation, 12 sick days, 3 personal days, and 3 volunteer days in addition to paid time off during the week between Christmas and New Yearโs Day, the week of July 4th, and 11 additional holidays annually. Partners In Health will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact: [email protected].