We improve lives
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for an Administrative Coordinator to carry out managerial assistance and administrative support to the General Manager of the Department.
The Andean Countries Department (CAN) is responsible for promoting and developing the Bank's strategies and programming in Bolivia, Colombia, Ecuador, Peru, and Venezuela. The department supports the process, negotiation and administration of specific country and regional projects and programs; leads and maintains IDB relations with these member countries; supports the execution of country-specific operations; promotes and coordinates the use of funds administered by the Bank or under parallel financing agreements; and monitors the procurement activities related to operations carried out by the Bank's borrowers and beneficiaries.
What youโll do
โข Provide comprehensive administrative and logistical support to the Department Manager, ensuring the smooth execution of high-level agendas, travel coordination, internal communications, and front-office operations. This role is key to managing conflicting priorities and adapting to evolving demands, always in compliance with the Inter-American Development Bankโs (IDB) institutional policies and culture.
โข Responsible for organizing and preparing all logistical and documentation requirements related to missions, conferences, and events. This includes processing travel authorizations and expense reports through the Concur system, coordinating visas, arranging local and international logistics, and handling post-travel follow-up. Also ensure the timely preparation and distribution of materials for meetings involving senior management, government authorities, and external partners.
โข Serving as a liaison between the Department Manager and internal and external stakeholdersโincluding public and private sector entities, international executing agencies, and government authoritiesโthe administrative coordinator manages communications with a high degree of professionalism and confidentiality. They draft, edit, translate, and proofread official correspondence and presentations in English and Spanish, ensuring accuracy and alignment with IDB standards.
โข Coordinate and supervise the logistics for internal and external events, including seminars, meetings, and official receptions. This includes managing catering, venues, guest lists, and protocol-related communications, always ensuring compliance with the Bankโs procurement procedures. Maintain updated contact directories and ensure proper filing and publication of official documents in the IDBโs repository for broad institutional access.
โข Oversee time and labor reporting for the Department Manager, monitor vacation usage for consultants. Follow up on pending matters, provide timely responses through the Bankโs correspondence systems, and contribute proactively to the efficient functioning of the front office, drawing on their extensive institutional knowledge and solution-oriented mindset.
โข Oversee the continuous monitoring of the control dashboard to coordinate activities across CAN areas (Operations, Economics, regional, Administrative and Effectiveness), ensuring timely execution, raising alerts for delays or deviations, and proposing regular follow-up meetings to track progress and improvements.
โข Maintain work management platforms (Monday, project, etc.) efficiently and collaboratively, ensuring clear and accessible information is available to all teams involved.
What you'll need
Education: Bachelorโs degree in business administration, accounting, finance, human resources, management or equivalent.
Experience: At least 2 years of relevant professional experience in administration, accounting, human resources, and payments.
Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
Requirements
Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
International staff contract, 36 months initially, renewable upon mutual agreement.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:
-A competitive compensation package, including an annual base salary expressed on a net-of-tax basis.
-Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave.
-Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
-Pension plan: defined benefit pension plan that provides financial security and support employees in planning for their future.
-We offer assistance with relocation and visa applications for you and your family when it applies.
-Hybrid and flexible work schedules.
-Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees.
-Development support: We offer tools to boost your professional profile, such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
-Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others.
Our culture
At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.
In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.
We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.