Title: National Project Assistant

​Requisition ID: 5940
Grade: G5 (SB-3)
Country: Indonesia
Duty Station: Jakarta
Category: Local Support Personnel
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular
Contract Duration: 1 year
Application deadline: 22-Jul-2025, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Only nationals or permanent residents of the country of the duty station are considered eligible.
Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

This position is located under the Directorate of Technical Cooperation and Sustainable Industrial Development (TCS). The directorate, headed by a Managing Director, ensures the Organization's application of strategies and interventions for sustainable industrial development related to environment, energy, Micro, Small and Medium-Enterprises (MSMEs), and digitalization. The Directorate also oversees the Organization's normative contribution to achieving the Sustainable Development Goals through industrial policy advice and capacity development. Through coordination in-house and with Member States and industry stakeholders, it ensures that the services provided in these areas contribute to effective and appropriate technical, business and policy solutions and are focused on results, scaling up and positioning UNIDO as a leading platform for industrial development in developing countries and global fora.

This position is located under the division of Circular Economy and Green Industry (TCS/CEG) that promotes just transitions to circular economies, reduced release of pollutants into the environment and other green industrial and economic approaches to help Member States to grow economically while simultaneously addressing the three planetary crises of climate change, biodiversity loss and pollution. It promotes circular economy policies, programmes and practices including circular business models that improve the profitability of industries while creating social and environmental benefits. It does so by supporting resource efficiency increases in the manufacturing and use of products along value chains and during the life cycle of the product; by reducing or eliminating the emission of non-fuel-related greenhouse gas emissions; and by assisting in achieving the objectives of and compliance with multilateral environmental agreements. In doing so, its activities further improve competitiveness, as well as the development of and access to markets, particularly for small and medium-sized enterprises. This contributes to climate-neutral, resilient, pollution-free industrial development, supporting co-existence that is in harmony with nature.

This position is located under the Circular Industrial Resource Efficiency Unit (TCS/CEG/CRE). The Circular Resource Efficiency Unit (TCS/CEG/CRE) is responsible for supporting capacity development to promote the adoption of circular and resource-efficient consumption and production patterns across value chains. It fosters circular economy solutions including policies, programmes, practices, and business models that enhance industry profitability while generating social and environmental benefits. Furthermore, it facilitates design for circularity emphasizing reduced or alternative materials inputs, greater durability, reusability, reparability, and ultimately recyclability. The Unit promotes nature-based solutions and ecosystem-based approaches that support the co- existence of industries and nature.

The Global Eco-Industrial Parks Programme II (GEIPP II) is geared to scale up RECP to the level of eco-industrial parks seeking to integrate support at the enterprise and park scales and address critical policy issues. Key benefits for Eco-Industrial Parks include: Reduction of industrial park’s environmental footprint; promotion of efficiency gains; enabling community cohesion; provision of better access to finance and technical support; and enhancement of business competitiveness. Good international industry practice demonstrates a wide range of economic, environmental, and social benefits from EIPs.

The development objective of GEIPP II, which is funded by Switzerland through the Swiss State Secretariat for Economic Affairs (SECO), is to promote circular economy approaches in industries, to mitigate the climate impact of industries and to help the industrial parks to adapt to the negative consequences of climate change. The programme will achieve this by continuing to facilitate the uptake of Eco-Industrial Park approaches in scaling up resource efficiency, minimalizing waste, promoting recycling and improving economic, environmental and social performances of businesses, thereby contributing to inclusive and sustainable industrial development in a circular economy.

With basic capacity building and EIP piloting undertaken in GEIPP I, GEIPP II is moving from demonstration of the benefits towards facilitation and replication of EIP approaches. The scaling up of EIP approaches will result in enhanced productivity of industries as well as in a reduction of their GHG emission and enhanced resilience to climate change.

GEIPP is structured into 2 main components:

The country level interventions in component 1 will address country-specific EIP by implementing tailor-made initiatives in the listed 6 countries: Colombia, Egypt, Indonesia, Peru, South Africa and Viet Nam.

• EIP will be incentivized and mainstreamed in relevant policy and regulations leading to an increased role of EIP in environmental, industrial and other relevant policies at the national levels in the participating Programme countries.

• EIP opportunities will be identified and implementation started, with environmental (e.g. resource productivity) economic and social benefits achieved by enterprises confirmed.

The project post is based on the GEIPP II-Indonesia country level intervention. The Global Eco-Industrial Parks Programme II is funded by the Government of Switzerland. It was launched in September 2023. Within the framework of the Global Eco-Industrial Parks Programme II (GEIPP II) currently implemented by UNIDO and funded by the Government of Switzerland through its State Secretariat of Economic Affairs, this project – the GEIPP II - Indonesia Country Level Intervention – will address the development of eco-industrial parks in Indonesia to promote further and mainstream Resource Efficient and Cleaner Production (RECP) in Indonesia. This project seamlessly continues the work started under the first phase of the Global Eco-Industrial Programme – Indonesia country level intervention. Strong collaboration with other UNIDO EIP projects (e.g. other SECO-funded GEIPP II country level interventions and EIP initiatives supported by other donors) will be fostered.

The development objective of the GEIPP II-Indonesia Country Level Intervention is in line with that of GEIPP II, i.e. to promote circular economy approaches in industries, to mitigate the climate impact of industries and to help the industrial parks to adapt to the negative consequences of climate change. in Indonesia. The specific expected outcome of the country level intervention in Indonesia is the improved environmental, economic and social performance of industries in Indonesia through the implementation of EIP approaches in selected pilot industrial parks and an increased role of EIPs in environmental, industrial, and other relevant policies at the national level.

The GEIPP II-Indonesia Country Level Intervention is implemented under the guidance of a Country Specific Steering Committee (CSSC) with participation of the key government counterparts and donor representative (SECO).

The Project Assistant will work under the supervision of the Project Manager , based at Headquarters in Vienna and under the direct daily guidance of the Chief Technical Advisor, based in Jakarta.

The Project Assistant will provide administrative and financial support in line with financial/procurement rules and regulations of UNIDO using the SAP system.

MAIN DUTIES

Concrete/ measurable

Outputs to be achieved

Expected duration

Location

Responsible for the administrative and financial tasks related to the overall activities GEIPP II – Indonesia project including the assistance to the CTA and to project activities such as meetings, consultations, missions, workshops, and seminars

A well-functioning administration in the Office

Duration of

assignment

Jakarta

Arrange logistics for several missions, i.e. hotel bookings, consultations and prepare draft programme; confirm appointments with projects, counterparts, local authorities etc.

All logistics in place

continued

Jakarta

Monitor the Field Operating Budget of the GEIPP II – Indonesia project, raise Shopping Carts/Purchase Orders in SAP/SRM for all procurements (incl. payments of the subcontracts), assets. Raise Shopping carts for payments through Straight Expenses (SE) and Operational Cash Advance (OCA). Follow up with HQ (RPF/OD) and FIN/APT the issuance of ASR; submit to HQ budget revisions as required and keep records of all supporting documentation

GEIPP II – Indonesia project Operating budget duly implemented along with rules

and regulations of

UNIDO –

Procurement rules – no overspent budget – no delay in payment

continued

Jakarta

Raise Trips in SAP Travel Management for the project staff; ensure logistics for the trip is in place (Visa, hotel, DSA etc.) and also raise Expense Report in SAP/TM collecting supporting documents of the mission

No post facto trip – All trips are cleared

in SAP

continued

Jakarta

Maintain an updated local inventory of assets and reports procurement of new assets to PSM/GES

Updated inventory of assets

continued

Jakarta

Assist CTA in non-technical language translation required for administrative/accounting purpose

Informal activity

continued

Jakarta

Route/co-ordinate incoming & outgoing correspondence and take appropriate action as directed by CTA

No delay to answer correspondence

continued

Jakarta

Review Office, subcontractors and project/project partner bills, prepare requests for payments to UNIDO HQ, follow up and communicate the outcome to concerned parties

Timely payments of bills, good reputation with the vendors

continued

Jakarta

Screen incoming mail and drafts replies for CTA signature provides relevant background information whenever necessary, keeps track of pending matters, follows up with partners offices on deadlines

Good public relations with third parties in place

continued

Jakarta

Maintain files (both paper and electronic) and databases related to projects work (all partners and sub-contractors), projects ASRs

Proper filing system in place and maintained

continued

Jakarta

Maintain the proposed activity plan and liaison with demo units/estate management/project partner and subcontractor in consultation with CTA

Smooth project execution with the effective work plan and smooth communication

continued

Jakarta

Build and maintain the communication and coordination mechanism designed to ensure the smooth implementation of project activities

Effective work plan and smooth communication well maintained

continued

Jakarta

Organize coordination meeting among stakeholders (public and private sector) to gain specific objectives that the project has planned

Good organized and coordination

continued

Jakarta

Drafting report from every follow-up meeting to make sure all consensus discussion is the project being noted and communicated after meeting

Well prepared and meeting note is taken correctly

continued

Jakarta

Provide effective administrative support to key stakeholders

Well administration and documented

continued

Jakarta