Background Information - Job-specific
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
The UNOPS Ukraine Multi-Country Office (UAMCO) aims to build a portfolio of projects and programs in Ukraine, Moldova and potentially in Poland that, put together, support the strategic objective of recovery and, going forward, the reconstruction of Ukraine, more specifically in the UNOPS mandate areas of of procurement, infrastructure, project management and Mine Action, as well as advisory services.
UAMCOโs support to partners spans the humanitarian-development nexus from emergency response to building back better, across the housing, health, education, transport, energy and mine action sectors, through infrastructure, procurement and technical assistance / project management interventions, with the ultimate aim of supporting the country on its EU accession and in its achievement of the Sustainable Development Goals
The Multi Country/Country Office is responsible for managing strategic and operational risks associated with the CO/MCO portfolio of engagements, developing and delivering cost effective services contributing to partners' sustainable results and achievements of UNOPS management results.
The Monitoring and Evaluation (M&E) Senior Officer plays a crucial role in planning, development, and implementation of a comprehensive Monitoring & Evaluation Framework for UAMCO projects. The M&E Senior Officerโs primary focus is to systematically track progress, assess performance, generate evidence for impact and identify areas for improvement throughout the project lifecycle. Aggregating programme-level results, ensuring robust data management and helping to prepare analysis and reports as needed.
The M & E Senior Officer will report to the Programme Management Office (PRMO) - Specialist.
Functional Responsibilities
Summary of functions:
UAMCO Portfolio level Monitoring and Evaluation (M&E) Responsibilities
Program/ project Monitoring, Evaluation & Reporting
Communication and Knowledge Management
Capacity building on M&E
1. UAMCO Portfolio level Monitoring and Evaluation (M&E) Responsibilities:
Define and introduce UAMCOโs M&E approach to all projects and programme stakeholders.
Put a robust M&E system that is aligned with UNOPS' corporate M&E standards and guidelines.
Coordinate and oversee the development, piloting and maintenance of databases and dashboards to accurately track data from various interventions across program activities.
Ensure the implementation and maintenance of data back-up and retrieval systems.
Develop performance metrics, collect and analyze key data to support timely and informed decision-making by UAMCO management;
Support the documentation of challenges, lessons learnt and recommendations to inform future learning and organizational development.
Lead or support the preparation of Terms of Reference (ToRs) for procured services, including baseline surveys, mid-term reviews, end-of-project evaluations, annual reviews, and related reporting requirements.
Lead the training and capacity development of programme and project staff, with a primary focus on Monitoring and Evaluation.
Take minutes, manage records and documentation, and ensure accurate and organized documentation management
Support various external and internal assessments, evaluations, and data requests. 2. Program/ project Monitoring, Evaluation & Reporting:
Coordinate the development of project logical frameworks, including the hierarchy of objectives, indicators, means of verification, assumptions, and risks. Provide strategic advice during project design to enable effective and comprehensive monitoring and measurement of project achievements.
Ensure that sufficient resources are allocated for the defined M&E scope of work.
Establish an M&E system that includes clear guidelines, implementation arrangements, and an M&E plan aligned with the projectโs logical framework, financing agreement, and implementation plan.
Design and implement data collection tools and methodologies (e.g., surveys, interviews, focus group discussions, site visits) to gather data on project activities, outputs, outcomes, and impact.
Document lessons learned, good practices, and innovations to support continuous improvement in project implementation.
In coordination with the Head of Program, PMO, and Project Managers, develop an evaluation framework to measure project outcomes and impact. Prepare Terms of Reference (ToRs) for baseline, midline, and endline studies, as well as annual reviews and associated reporting requirements.
Provide guidance to project teams and coordinate with Project Managers to ensure understanding of and compliance with reporting standards.
Support the recruitment of M&E personnel at both UAMCO and field office levels, including field enumerators, as necessary. 3. Communication and Knowledge Management:
Integrate knowledge management into the overall M&E framework, including the systematic recording and dissemination of lessons learned and best practices.
Contribute to knowledge building and the dissemination of lessons learned across UAMCOโs projects and programmes.
Work closely with the Communications Unit to support the development of periodic publications, such as annual reports, monthly newsletters, and other communication and marketing materials.
Actively engage with project and programme personnel to share case studies, lessons learned, and best practices.
Support Engagement Developers in incorporating lessons learned from previous experiences into the design of new projects.
Collaborate with the Communications Unit to disseminate evidence of project and programme impact to donors, partners, and beneficiaries. 4. Capacity building on M&E:
Develop a comprehensive M&E capacity-building plan for UAMCO and lead its implementation across Ukraine and Moldova.
Provide training and technical assistance to project staff on M&E tools, processes, and dashboards.
Conduct regular capacity assessments to identify gaps and training needs within project teams.
Train project staff on the use of dashboards, databases, OneUNOPS Collect, or any other M&E platforms used for data management.
Mentor and coach project personnel, including field-level M&E teams, on M&E concepts, tools, and methodologies.
Impact of ResultsThe Monitoring and Evaluation Senior Officer directly impacts on achievement of UAMCOโs program and project results by coordinating the collating, reviewing and analyzing of data from projects and programmes. This contributes towards:
Improved performance through enhanced data management.
Effective monitoring system through systematic tracking of progress and performance at programme and project levels.
Facilitating informed decisions at both project and programme level.
Supporting communication and marketing initiatives to promote the visibility of UAMCO. Key outcomes will be improved quality, consistency and effectiveness of project delivery, data management and knowledge management. This consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management; and strengthens its competitive position as a partner of choice in sustainable development and project services.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
a. Education
A Masterโs Degree in Management, Development Studies, Social Science, Research, Monitoring and Evaluation, Statistics, Economics, or equivalent is required. A Bachelorโs Degree in Management, Development Studies, Social Science, Research, Monitoring and Evaluation, Statistics, Economics, or equivalent with additional two (2) years of relevant experience can be accepted in lieu of a Masterโs Degree.b. Work Experience
A minimum of two (2) years of relevant experience in Monitoring and Evaluation (M&E) is required; additional years may be required depending on academic qualifications. Strong experience with data management tools and information management systems is an added advantage. Experience working in emergency settings or conflict-affected areas is highly desirable. Familiarity with Monitoring and Evaluation (M&E) framework or requirements of major donors is considered an asset. c. Language Requirements Fluency in English (read, write and speak) is required Fluency in Ukrainian (read, write and speak) is required d. SkillsCapacity building /training 2 years required Data analysis and reporting 2 years required Contract type, level and duration
This is a local position, therefore only candidates with Ukrainian nationality or valid resident permit are eligible to apply.
Contract type: Local ICA
Contract level: Local ICA Specialist - LICA9
Contract duration: Ongoing ICA โ โOpen-ended, subject to organizational requirements, availability of funds and satisfactory performance.โ For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.