FUEL OFFICER

Org. Setting and ReportingThis position is located in the Warehouse and Commodity Management Section of the United Nations Missions in South Sudan (UNMISS), Wau. The Fuel Officer will report to Chief Fuel Unit or his/her designated official. ResponsibilitiesUnder the overall supervision of the Chief Fuel Unit, and within the delegated authority, the incumbent will be responsible to assist in managing petroleum, oils, and lubricants (POL) support and related services to the mission with the following duties. • Assists in management and provision of petroleum, oils, and lubricants (POL) as well as provision of other related services to the Mission. Supervises the provision of POL and associated services as appropriate from the contractor to the sectors regions and sections within the Mission. • Manages the mission strategic and local fuel reserves, reviews the Days of Supply (DOS) and reports the stock periodically to Chief fuel Unit and advice accordingly. • Ensure that mission strategic and local reserves are always maintained at adequate levels. • Review requests and authorize issues of bulk fuel to contingents and other users. • Ensure that internal control systems are functioning to the highest standard including accurate and complete accounting, report and maintain all electronic/hardcopy records to ensure proper audit trail. • Ensure that fuel usage by vehicles, generators, individual users and contingents are monitored and analyze any major anomalies or patterns of inconsistent fuel consumption. • Assist in developing outsourced contracts for fuel and associated support services, including the preparation of Statements of Work, technical evaluations and requisition, preparation of presentations to Local Committee on Contracts (LCC), contract Quality Control (QC) and Quality Assurance (QA), accounting and invoicing verification. • Ensure that routine QC and QA procedures and fuel equipment maintenance checks are carried out and coordinate with Regional Fuel Officers/ Sector Supervisors issues pertaining to safety, security and maintenance of fuel installations, vehicles and equipment. • Assist with providing Fuel Unit inputs on budget and acquisition planning; monitor and analyze contract performance to ensure compliance with contract terms, schedules and cost objectives. • Assist in developing, implementing and updating the Mission Fuel Plan; monitor fuel stock holdings at all locations, project product requirements and arrange for routine supply and distribution of fuel and associated products to end users. • Train troops on UN internal control, accounting systems and guidelines. • Develop safe and healthy work atmosphere to minimize risk involved; ensure environmental issues are addressed at all times including at the installation of equipment. • Ensures that fuel duties are undertaken by mission and contractor staff with due regard to environmental and fire safety requirements. • Resolve within the terms and conditions of the contracts, conflicts/problems arising in cases of poor performance or non-compliance with contractual obligations, document and refer cases to Chief Fuel Unit on non- compliance or poor performance. • Liaise with the Contract Management Officer in the resolution of contractual disputes in the course of contract implementation; implement the Unit’s work program; supervise, train and monitor performance indicators for staff. • Analyses Electronic Fuel Management Systems reports. • Coordinates all actions required for the effective implementation of Fuel Management technical projects. • Perform other duties as required. CompetenciesProfessionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. EducationAdvanced university degree (Master’s degree or equivalent) in engineering (civil, chemical or mechanical), business administration, management, or related field is required. A first level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationA valid general driver's license is required including the ability to operate a manual-transmission light vehicle in 4x4 conditions. Technical training in Petroleum, Oil and Lubricants (POL) operations and logistics is required. Certificate in data analytics, business analytics, database administration or data science programs is desirable. Work ExperienceA minimum of five (5) years of progressively responsible experience in supply chain, project/ contract management or logistics support preferably in the field of petroleum products is required. Experience in management of Electronic Fuel Systems analysis is required. Experience in managing support services and related contracts in support of international organizations or in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in Data Analytics, Enterprise Resources Planning Tools (ERP) or another SAP-based application is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special NoticeThis \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.