Mission and objectivesUnder Resolution 2677 (2023), the Security Council determined that the situation in South Sudan continues to constitute a threat to international peace and security in the region. The Council extended the UNMISS mandate until 15 March 2024. It also emphasized that the Mission should continue advancing its three-year strategic vision defined in resolution 2567 (2021) to prevent a return to civil war, build durable peace and support inclusive, accountable governance as well as free, fair and peaceful elections in accordance with the Revitalized Peace Agreement. Under Chapter VII of the Charter of the United Nations, UNMISS is therefore authorized to use all necessary means to implement its mandate which includes: (a) Protection of civilians (b) Creating conditions conducive to the delivery of humanitarian assistance (c) Supporting the Implementation of the Revitalised Agreement and the Peace Process (d) Monitoring, investigating, and reporting on violations of humanitarian and human rights law The overall ceiling for uniformed personnel is maintained at 17,000 troops and 2,101 police, including 88 corrections officers. Please refer to https://unmiss.unmissions.org/mandate for more information.
ContextThis position is located within the Movement Control Section of the United Nations Mission in South Sudan (UNMISS). The Administrative Assistant will be based in Juba, South Sudan. Juba is classified as an โEโ hardship duty station and a non-family duty station. The incumbent reports to the Chief, Movement Management Unit.
Task DescriptionUnder the direct supervision of Chief, Movcon Management Unit, the UN Volunteer will undertake the following tasks: Human Resources Management: โข Maintain attendance database for all Movcon Staff, International, National and UNVs, to include marking daily attendance, track absentees, timely information to HR on long term absentees, follow up each case to ensure absence is covered subsequently by staff members. โข Provide clerical support on actions related to the administration of the unit's human resource activities. โข Maintain and monitor the sectionโs staffing table and prepare relevant statistical data and charts as required. Budget and Finance: โข Assist in the payment of contractorโs invoices. โข Monitor and maintain the integrity of various financial databases and verify accuracy of input data, ensuring consistency of data recorded. Contract Management: โข Maintain databases for all Movcon contracts related to the entire contract life cycle. โข Ensure timely completion of Contractor Performance Reports, manual as well as UNGSC electronic database. โข Prepare draft minutes for all Contractor Performance Meetings, get approval and dissemination to all. General Administration: โข Ensure as the focal point, timely archiving of all invoices and payment related documents including manual and electronic formats. โข Draft routine correspondence related to the activities of the units. โข Schedule meetings and appointments, maintain files of administrative instructions and other rules and regulations. โข Perform other duties as required.
Competencies and valuesโข Accountability โข Adaptability and flexibility โข Creativity โข Judgement and decision-making โข Planning and organising โข Professionalism โข Self-management
Living conditions and remarksLiving conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba. All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict. Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care. The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.