Finance Assistant

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
  Context

Under the overall supervision of Head of Resources Management Officer and direct supervision of the National Finance Officer in Kathmandu, Nepal, the incumbent will be responsible for providing finance support services to the mission’s activities.

1. Review and ensure all supporting documentation and signatures are obtained before finalizing vouchers; verify invoices and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request. 
2. Perform Accounts Payable Invoice Processor (API), Accounts Receivable Invoice Processor (ARI) & Accounting Reviewer – Mission (ARM) role in WAVE, ensure proper filing of documents.
3. Handle VAT refund transaction, online posting, IOM WAVE posting, follow up the due settlement.
4. Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO (Purchase Order). Follow up with outstanding advances. Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.
5. Review the travel expenses claim and verify the correctness in use of DSA (Daily Subsistence Allowance) rate, exchange rate and all supporting document are attached. Ensure correctness of disbursements and adherence to IOM accounting rules and procedures.
6. Handle cash transaction in absence of cashier, and perform the duty of treasure in his/her absence.
7. Follow up on a timely manner with staff for operational advance settlement that are due.
8. Proper recording/filing of hard copy of financial documents.
9. Actively contributes to an effective, collegial, and agreeable team environment.
10. Perform any other duties as may be assigned.  Education
    • Bachelor’s degree, preferably in Accounting or Commerce or related  discipline from an accredited academic institution with two years of professional experience;

      Or; 

      • High School degree in above field with four years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
        • Knowledge in financial and cash handling task.
        • Familiar with excel spreadsheets, word processing and other computer tools. Skills
          • Possess strong organizational and communication skills; detail oriented, committed, efficient and flexible. Languages
            • Fluency in English and Nepali is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
            • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
          • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
        • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
      • Courage: Demonstrates willingness to take a stand on issues of importance.
    • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
    • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
11. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.