Finance Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
 Context

The international Organization for Migration is an intergovernmental organization founded in 1951, committed to the principle that migrants and society benefit from orderly migration that respects human dignity. As a leading international organization in the field of migration, IOM works with its partners in the international community to help meet the growing challenges of managing migration flows, foster understanding of migration issues, promote economic and social development through migration, and work towards respect for human dignity and the well-being of migrants.

Since 2016, IOM has been operating in the Comoros, working on voluntary return and reintegration of vulnerable migrants; migration governance; disaster risk management; counter-trafficking; border and immigration management; and diaspora mobilization.

Under the direct supervision of the Head of Office (HoO) in Comoros, the Finance Assistant will carry out the following duties and responsibilities.

1. Extract and input data from various sources in financial or accounting systems;

2. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere;

3. Assist in the preparation of the payroll by executing validity checks on monthly payroll results;

4. Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;

5. Create new Vendor Accounts in PRISM;

6. Verify vendor requests for accuracy and conformance with IOM finance policies and instructions;

7. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

8. Prepare necessary receipt and journal vouchers;

9. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;

   📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

   ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

10. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc;

11. Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;

12. Responsible for the Petty Cash of the office; and,

13. Perform other related duties as required Education

    • High School diploma with four years of relevant experience; or,
    • Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience

      • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

      • Attention to detail, ability to organize paperwork in a methodical way; 

      • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Skills

         

        • In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

        • Knowledge of UN and bilateral donor programming.

        • Knowledge of financial rules and regulations.Languages

          • For all applicants, fluency in French and English is required (oral and written).IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:

          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
14. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators (Level 1)
15. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.