Airbel Background:
The Airbel Impact Lab, IRCโs Research & Innovation Unit, designs, tests, and scales life-changing, cost-effective solutions for or people affected by conflict and disaster. By applying deep technical expertise and field experience with a range of skills from the behavioral sciences, human-centered design, research, and strategy in humanitarian contexts, we work to develop breakthrough solutions that combine creativity and rigor, and a desire to think afresh with the experience of a large-scale implementing organization.
Position Overview:
The Department Manager is at the heart of Airbel Impact Labโs administrative excellence. In this role, you will coordinate procurement, contracts, payments, and logistics, ensuring they are delivered flawlessly and on time. You will also be a key partner to our senior leadership, leading all aspects of schedules, coordinating meetings, supporting travel, and encouraging collaboration across our dynamic distributed team. This is an outstanding opportunity for someone who is organized, proactive, and ready to bring innovative solutions to a high-performing and ambitious international group.
Key Responsibilities:
Procurement, Operations, and Logistics
People Operations
Coordinate onboarding for new hires, including paperwork, equipment orders, and orientation scheduling. Support staff transitions and departures. Develop initiatives that strengthen an inclusive, collaborative, and high-performance culture.Finance and Grants Administration
Be the first point of contact for team questions about INTEGRA, IRCโs ERP system. Process and track payments, reimbursements, and expenses in INTEGRA. Review expenditures for accuracy, follow up on discrepancies, and keep financial and grant tracking tools up to date.Job Requirements:
3โ4 years of professional experience, preferably with an international NGO or global organization. Proven ability to balance multiple priorities in a fast-paced environment. Experience supporting senior leaders with scheduling, communications, and administrative tasks. Strong interest in research and innovation in the humanitarian sector. Flexible, proactive, and solutions-focused approach. Strong interpersonal skills, with the ability to collaborate well across diverse groups and time zones. Dedication to excellent customer service and timely problem-solving. Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint). Strong written and spoken English; proficiency in French, Spanish, or Arabic is an advantage.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC et les employรฉs de IRC doivent adhรฉrer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont lโIntรฉgritรฉ, le Service, et la Responsabilitรฉ. En conformitรฉ avec ces valeurs, IRC opรจre et fait respecter les politiques sur la protection des bรฉnรฉficiaires contre lโexploitation et les abus, la protection de lโenfant, le harcรจlement sur les lieux de travail, lโintรฉgritรฉ financiรจre, et les reprรฉsailles.