DEADLINE FOR APPLICATIONS13 June 2025-23:59-GMT+03:00 East Africa Time (Mogadishu)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)
Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
Undertake standard data entry tasks in accordance with defined systems, to ensure information is organized and readily available for the business team.
Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
Maintain accurate, accessible records both electronic and physical.
Contribute to the development of a tagging and filing system, using international and national good practices, to ensure that the contents of the scanned files are easily accessible and retrievable.
Contribute to the development of the archiving database.
prepare record-keeping systems and procedures for archival research and for the retention or destruction of records.
Assist in the development and maintenance of the archiving database.
Conduct random checks to verify the accuracy of scanned/tagged records and implement improvements.
Prepare and implement record-keeping systems and procedures for retention and destruction of records.
Welcome and assist visitors in a friendly, professional manner and help them reach relevant staff.
Keeping the reception area tidy and observing professional etiquette.
Handling basic inquiries and sorting incoming and outgoing mail and packages.
Manage the front desk area ensuring cleanliness and observance of professional etiquette.
Collect, sort, and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
Develop and maintain good working relationships with the Clients (WFP Staff).
Ensure proper storage and preservation of perishable or sensitive documents.
Undertake standard data entry tasks to organize and provide access to information.
Ensure timely and appropriate disposal of obsolete records as per WFP policies.
Foster and maintain effective relationships with staff and stakeholders.
Perform other administrative and support tasks as assigned by the supervisor
QUALIFICATIONS, EXPERIENCE AND SKILLS REQUIRED
Education: Secondary school certificate or University Degree/ Diploma in Social Sciences, International Development, Business Administration, or a related field.
Experience: At least three (3) years of relevant work experience with a Secondary School Certificate, or a University Degree (Diploma/Bachelorโs) with a minimum of one (1) or more years of relevant experience in general administrative work.
Language: Fluent knowledge (proficiency/level C) of English and Somali language.
Knowledge and Skills Required:
Knowledge of standardized business support work routines and methods.
Uses tact and courtesy to give and receive information with a variety of individuals.
Good attention to detail in order to identify data discrepancies.
Ability to work to deadlines and follow clear instructions.
Exceptional ability to create a welcoming environment.
Ability to observe business etiquette and maintain a professional appearance.
Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
Working knowledge of printers, copiers, scanners, and fax machines.
Excellent interpersonal and communication skills.
Ability to maintain accurate and precise records.
High sense of responsibility and punctuality.
Honesty and integrity.
Ability to communicate clearly both orally and in writing.
Ability to work in a multicultural environment.
This position is open for qualified Somali national candidates Only. Female candidates are highly encouraged to apply. WFP offers female friendly spaces in the workplace.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.