ASSOCIATE INFORMATION MANAGEMENT OFFICER

Org. Setting and ReportingThis position is located in the Archives and Records Section of the Registry of the International Residual Mechanism for Criminal Tribunals, Arusha Branch. Under the supervision of the Archivist/s, the incumbent will be responsible for supporting the implementation of strategies, policies and procedures for the management of records and archives, and the provision of access to them in accordance with the Mechanism's information security and access regime. Responsibilities• Provides electronic record keeping support and advice to records-creating offices by advising on electronic record keeping system standards and compliance; supports the digital records accessioning process; conducts induction and separation briefings; provides training in the use of metadata standards for the capture, maintenance and accessioning of physical/digital archives; and manages system upgrades and migration for digital archives databases. • Supervises and undertakes disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analysing and evaluating records for evidential and informational value in support of records appraisal. • Supports the implementation of policies, processes, and systems for preservation of physical archives. Assists in the management of MARS physical records repositories at the Arusha Branch. Undertakes preservation tasks, provides input to disaster preparedness, response and recovery for physical records and archives at the Arusha Branch. • Supervises and undertakes archival processing activities by producing descriptive inventories; prepares mark-up of inventories for electronic dissemination; and monitors adherence to description, database, and preservation standards. • Performs and supervises reference functions; receive and respond to requests for access in accordance with the Mechanism's Access Policy. Including registering requests and tracking the process of considering and determining requests, advising internal and external users on holdings and accessibility, and assisting in the administration of access and declassification activities. • Provides user support and training of the Electronic Document Records Management System (EDRMS). • Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Performs other related duties, as required. CompetenciesPROFESSIONALISM: Knowledge of information management and record keeping in electronic media. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description; and research practices. The ability to analyze and interpret data in support of decision making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. EducationAdvanced university degree (Master's degree or equivalent) in archival, information science, information systems, social science or related field is required. A first level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of an advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Job - Specific QualificationNot available. Work ExperienceA minimum of two (2) years of progressively responsible experience in archives management, records keeping, library sciences, information management or related area is required. Experience in working with records in both physical and digital format is required. Experience of the Electronic Document and Records Management System (EDRMS) is desirable. Experience of Archival Collection Management Systems (ACMS) is desirable. Experience of strict information security regimes is desirable. Experience in international tribunals or national courts is desirable. One (1) year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree). LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).