Project Description:
Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. Presidentโs Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID), that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response; expand tuberculosis detection and treatment (TB), improve maternal and child health (MCH), address malaria; and promote health systems strengthening (HSS) including supply chain management.
In Haiti, EpiC will work to restart and deliver critical lifesaving activities to contain the spread of new HIV infections and sustain lifesaving support to PLHIV, including prevention services/PrEP for pregnant and breastfeeding women, the prevention of mother to child transmission of HIV, HIV case identification, HIV care and treatment, TB/HIV, the management of advanced HIV disease, and health information management. All activities will be closely coordinated with the National AIDS Control Program (PNLS), the National Public Health Laboratory (LNSP) and the department level health directorates.
Job Summary
The Associate Director (AD), Finance & Operations, will be responsible for the overall financial management and administration of the EpiC project in Haiti. He/she will ensure compliance with FHI 360 and USAID financial and accounting procedures, rules and regulations; will lead budget development, financial reporting, monitor program expenditures; and maintain financial filing systems. S/he will be responsible for sub-award management, monitoring and compliance and will provide capacity development and technical support to sub-recipients to strengthen their grant management systems and ensure strong management of sub-agreements. The position will provide guidance, monitoring and support to the project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory. S/he will ensure that USG resources are appropriately directed to project priorities and are in line with project work plans. This position will also oversee administrative procedures for the project and ensure program actions are in compliance with USG and FHI 360 regulations including procurement, travel, human resources and other administrative policies. S/he will work closely with FHI 360 country, regional and HQ offices to monitor and ensure the financial health of the project and to prepare internal and external reports and deliverables.
** The position will be based in Port-au-Prince, Haiti and work out of the FHI 360 Country office. Strong preference for Haitian national candidates.
Job Responsibilities
Budget development and financial reporting, monitor program expenditures, and maintain financial filing systems.
Conduct revenue forecasting and regular, accurate financial pipeline analyses and prepare monthly financial reports for internal analysis and tracking purposes, to be reviewed with Haiti Senior Management Team and EpiC HQ.
Regularly review the status of project funds and prepares monthly cash requests
Oversee sub-award management, monitoring, and compliance and will provide capacity development and technical support to sub-awardees to strengthen their grant management systems and ensure robust management of sub-agreements
Review all payment requests and the appropriateness, accuracy, completeness, and proper coding of all expenditures according to FHI360 policies.
Post transactions in the FHI360 financial accounting system.
Work with Business Services at HQ to maintain legal status in the country (registration/renewals), meet statutory reporting requirements, and mitigate any legal risks (leases, contracts, etc.)
Develop EpiC Haiti procurement plan and oversee proper procurement procedures for supplies and equipment.
Provide guidance, monitoring, and support to project team, including procurement of goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management, and maintenance of office inventory.
Assist in liaising with internal and external auditors to review project financial management
Work closely with EpiC Project Director in Haiti and Headquarters staff to monitor and ensure the project's financial health and to prepare internal and external reports and deliverables.
Ensure that all office operational functions (\"enterprise services\") are effectively coordinated. This includes finance and accounting, travel, logistics, administrative support, human resources,