Context
Under the overall supervision of the Chief of Mission (CoM) and in direct supervision of the Resources Management Officer the incumbent is responsible for undertaking the following duties and responsibilities
Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;
Extract and input data from various sources in financial or accounting systems;
Assist providing guidance in accounting, budget and financial related issues;
Assist in reviewing staff projectization provided by Project Managers against budget availability and project validity;
Review all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith;
- Assist in the review and clearing of monthly common office costs charged to the cost center;
Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;
Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;
Provide regular and ad hoc financial information to support informed financial decision making
Perform other related duties as required. Education
- High School diploma with five years of relevant experience; or,
- Bachelorโs degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience.
- Accredited Universities are those listed in the UNESCO World Higher Education Database.ย Experience
Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP and Oracle is a distinct advantage;
Strong skills in Power BI are desirable.Attention to detail, ability to organize paperwork in a methodical way;ย
Discreet, details and clients-oriented, patient and willingness to learn new things; and, Prior work experience in the private sector, public sector and/or international humanitarian organizations, non-government or government institutions/organization in a multi-cultural settingSkills
- Knowledge of budget policies and practices; strong analytical skills, particularly in finance
- Strong communication skills, ability to present information in a comprehensive, clear and concise manner both in writing and verbally;ย
- Knowledge and understanding of rules, regulations and instructions on resource management;
- Advanced knowledge of MS Office specifically EXCEL; advanced knowledge of IOM accounting systems, software and procedures;ย
- Strong analytical skills applied to large amounts of data from multiple sources;ย Languages
For this position, fluency in English is required (oral and written).ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.