Under the overall supervision of Chief, Manila Financial Services, the direct supervision of the IDF Project Monitoring ad Finance Officer in Manila, and the functional supervision of the IOM Development Fund Administrator in IOM Headquarters, Geneva, and the successful candidate will provide support in the day-to-day operations and maintenance of the IOM Development Fund systems.
- Monitor and analyze financial expenditures of all IOM Development Fund active projects against budget and coordinate with implementing IOM missions.
- Provide project status and preliminary financial analysis of the IOM Development Fund active projects, assist on tracking and follow ups on issues, and recommend escalations.
- Provide an initial review on the budget and financial reports during project budget revisions and extension requests submitted by the Missions for IOM Development Fund approval.
- Review donor financial reports (interim and final reports) and coordinate with missions and Regional Accounting Support focal to finalize reports for IOM Development Fund projects.
- Review project documents and coordinate with relevant units on project activation request submitted by missions for newly funded IOM Development Fund projects.
- Generate and create statistical reports using PRISM and access database for missions, the IOM ย Development Fund management team and HQ divisions.
- Update and maintain IDF documents in the IOM Development Fund PRIMA, provide assistance to missions and other units on IOM Development Fund PRIMA and PRIMA FOR ALL.
- Coordinate with the PRIMA development team on system enhancements, bugs, and any issues concerning the new system.
- As one of the focal, upload documents and information on the IOM Development Fund intranet site and coordinate for the updating of the IOM Development Fund main website.
- Prepare and coordinate with missions and IOM departments, to inform Permanent Missions of newly approved IOM Development Fund projects.
- Assist in the monitoring and follow up of the Results Monitoring Plan.
- Monitor ex-post project evaluations of IOM Development Fund projects, establish WBS codes, process evaluation budget entries, and upload completed project evaluation reports in Outlook Ex-post project folder and PRIMA.
- Perform such other duties as may be assigned.
EDUCATION
- University degree in Accounting, Finance or a related field from an accredited academic institution, with three (3) years of relevant professional experience in management reporting, budgeting and financial analysis.ย
Accredited Universities are those listed in theย UNESCO World Higher Education Database.
EXPERIENCE
Professional experience in database management, project monitoring and tracking, oradministrative and finance functions.
SKILLS
Ability to create original, innovative and engaging graphic design.Ability to keep abreast with the latest technology tools, design, and best practices for developing and maintaining the various IOM websites.Excellent, applied knowledge and skills in HTML, CSS and W3C standards.Proficiency in Adobe Photoshop and Macromedia Dreamweaver.Proficiency in MS Office products (Word, Excel, PowerPoint).Required Competencies
IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process.
Valuesย - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competenciesย โ behavioral indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.Appointment will be subject to certification that the candidate is medically fit for appointment.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies