UNWOMEN: Operation Associate, Bamyan, Afghanistan, National Consultant

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action; (2) Ending Violence Against Women; (3) Women’s Economic Empowerment; and (4) Women, Peace and Security.

Given the importance of sub-national level engagement in support of Afghan women and girls in the current crisis context, the UN Women Afghanistan Country Office has sub-national presence in five Sub-Offices in Balkh, Bamyan, Herat, Kandahar and Nangarhar. The five Sub-Offices support UN Women coordination, advocacy, and programming efforts at the Sub-National level

Under the overall supervision of the Head of Sub-Office and reporting to the SSA Operations Associate , the Operations Associate carries out varied and inter-related operational, financial and logistical activities ensuring high quality and accuracy of work and supporting the overall delivery of UN Women’s programmatic results at the Sub-Office level. The Operations Associate is results and client oriented, producing administrative and programme support services of the highest quality in a timely and proactive fashion.

The consultant will be reporting to Head of Bamiyan Sub Office UN Women.

Description of Responsibilities /Scope of Work

1.           Provide administration and operations support to the Sub-Office in accordance with UN Women rules and regulations and policies and strategies

•             Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.

•             Support monitoring and documentation of petty cash expenditure and preparation of reports.

•             Coordinate pre-audit preparations for the Sub-Office and for programmes/projects to be audit ready and complete the pre-audit checklist.

      2. Provide administrative support to Programme implementation at the Sub-Office level

•             Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions.

      3. Coordinate and administer procurement processes in accordance with UN Women rules and regulations and corporate policies and strategies

•             Provide inputs to the preparation of procurement plans for the office and monitor their implementation.

•             Generate procurement related reports, research and draft responses to enquiries.

•             Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services.

•             Prepare Purchase Orders (PO) and contracts in and outside Quantum, coordination the creation of vendor profiles.

•             Review procurement processes conducted by projects; submissions to the Procurement Review Committee.

•             Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution.

•             Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items.

      4. Contribute to knowledge sharing and programme implementation

•             Provide administrative support in the organization of trainings for the operations/ projects staff on administrative related matters. 

Consultant’s Workplace and Official Travel

Requires fulltime presence on UN Women premises in Bamiyan

Competencies :

Core Values:

Core Competencies:

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

Education and Certification:

Experience:

Languages:

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.