UN Women - Programme Associate, São Paulo, Brazil, N-PPSA 7

I. Organizational Context
 

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
 

The UN Women Country Programme in Brazil is implemented in line with the national development priorities, as well as in the framework of the international commitments to gender equality and empowerment of women, as well as the UN frameworks and instruments on Human Right, of which Brazil is signatory, such as the CEDAW, CERD, Beijing Platform for Action, Durban Action Plan, Agenda 2030, as well as the UN Security Council Resolutions on Women, Peace and Security. It is aligned with the United Nations Sustainable Development Partnerships Framework.
 

The UN Women Country Office in Brazil focuses on three key areas: 

UN Women Brazil also coordinates and promotes the UN system’s work in advancing gender equality. As part of the United Nations Country Team, leads the Inter-Agency Thematic Group on Gender, Race and Ethnicity, and actively contributes to the other UN inter-agency mechanisms.

Reporting to the Project Manager, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Country office, Regional Office and UN Women HQs as required for resolving programme-related issues and exchange of information.

II. Scope of Work

1. Provide advanced administrative and logistical support to the formulation and management of programmes:
• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
• Review programme data from programmes/ projects for CO website; and
• Identify sources and gather and compile data and information for documents, guidelines, speeches and position papers.

2. Provide advanced administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Maintain internal expenditures control system; post transactions in Quantum system;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
• Prepare and follow up of cost-recovery bills in Quantum system.

3. Provide advanced administrative support to the Programme Unit:
• Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets; and
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare powerpoint and other presentations; contribute inputs to the materials; and
• Provide guidance and training to Programme Assistants.

4. Provide administrative support to Resource Mobilization:
 • Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts; and
• Organize, compile and process information from donors, Country Office, and programme team, as inputs to various databases and documents.
 

5. Facilitation of knowledge building and knowledge sharing:
• Support synthesis of lessons learnt and best practices related to programme management and finance; and
• Coordinate the organization of training for the office personnel and partners on programme and operations related issues.
 

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: N/A

Duty Station: São Paulo, Brazil (Home-based modality)
 

III. Competencies
 Core Values:
• Respect for Diversity
• Integrity
• Professionalism
 

Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
 

Please visit this link for more information on UN Women’s Core Values and Competencies:
https://www.unwomen.org/en/about-us/employment/application-process#_Values

FUNCTIONAL COMPETENCIES:

• Strong knowledge of programme management
• Ability to create, edit, synthesize and present information in clear and presentable formats
• Ability to administer and execute administrative processes and transactions
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems
• Ability to manage data, documents, correspondence and reports information and workflow
• Excellent budgeting skills
• Excellent IT skills

IV. Minimum Qualifications

Education and Certification:
• Completion of secondary education is required.
• University degree/Bachelor's level in the fields of Administration, Social Sciences, International Relations, Economics, or related areas will be duly considered, but is not a requirement
 

Experience
• A minimum of 7 years (with secondary education) or 4 years (with Bachelor´s degree) of relevant practical experience in administration or programme management/support
• Experience in working in a computer environment using multiple office software packages is required.
• Experience in supporting a team is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
 
Languages
• Fluency in English is required.
• Fluency in Portuguese is required.
• Knowledge of Spanish is an asset.

IMPORTANT: To ensure that your application is valid, it is essential to complete all fields at the time of submission. Applications with blank fields will be automatically disqualified.

Diversity and Inclusion
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The establishment of UN Women was part of the UN reform agenda, bringing together resources and mandates for greater impact. It consolidates and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment based on mutual respect. UN Women recruits, employs, trains, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, nationality, or any other basis covered by appropriate law. All employment decisions are based on qualifications, competence, integrity, and organizational needs.

If you require any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy for conduct inconsistent with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates are expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credentials and employment history. Selected candidates may be required to provide additional information to complete a background check.)

IMPORTANT: To ensure that your application is valid, it is essential to complete all fields at the time of submission. Applications with blank fields will be automatically disqualified.