Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Among the 10 UN Women offices present in West and Central Africa (WCARO), UN Women Senegal is based in Dakar, Senegal, and works with the government, civil society organizations (CSOs), other UN agencies and the private sector to help achieve gender equality and women's empowerment in Senegal.
Under the overall guidance and daily supervision of the Procurement Specialist with functional oversight, the Procurement Assistant provides procurement services ensuring high quality and accuracy of work. S/he promotes a client-focused, quality, and results-oriented approach in the Unit.ย
The Procurement Assistant works in close collaboration with Operations, Programs and Project teams in the Business Unit and UN Women HQ to exchange information and ensure consistent delivery of procurement services.ย ย
The Procurement Assistant provides procurement services ensuring high quality and accuracy of work. S/he promotes a client-focused, quality, and results-oriented approach in the Unit.ย ย
Scope of Work:
Implement sustainable procurement strategies and policies aligned with principles of fairness, integrity and transparency to achieve best value for money.ย
Ensure full compliance of procurement activities with UN Women rules, regulations, policies and strategies.ย ย Provide inputs to mapping BU procurement business processes in consultation with direct supervisor and office management.ย ยSupport procurement processes for BU and projects.
Provide inputs for preparation of procurement plans for the Business Unit and projects.ย Organize procurement processesย of RFQ and support the preparation of ITB or RFP documents; receive and conduct preliminary evaluation of quotations, bids or proposals.ย ย Prepare Purchase Orders and contracts according to the applicable policies and procedures, prepare recurring purchase orders for contracting services; and maintain the filing system in the Procurement unit.ย ย Prepare submissions for procurement review committees (HQ-PRC/R-PRC/L-PRC).Contribute to the implementation of sourcing strategies to find the best values in the marketplace.
Prepare procurement plans for programmes/projects;ย Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services.ย Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.ย Stay in regular communication with other UN agencies to remain updated about developments in procurement strategy, Long-Term Agreements (LTAs), and other available resources, including regular consultation for available agreements in UNGM. Collaborate with other agencies as needed, subject to supervisor approvalยFacilitate knowledge building and knowledge sharing:
Provide substantive input and support to the development of training materials, webinars and other education materials;ย Participate trainings for the operations/projects personnel on procurement;ย and Synthesize lessons learnt and best practices.ย Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.ยThe incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies :
Core Values:
Integrity; Professionalism; Respect for Diversity.Core Competencies:
Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.Please visitย this linkย for more information on UN Womenโs Values and Competencies Framework:ย
Functional Competencies:
Procurement / Sourcingย
Procurement / Financial Analysisย
Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability.ยProcurement / Data Managementย
Knowledge of processing, storing and validating procurement data.ยProcurement / Procurement Managementย
The ability to acquire goods, services or works from an outside external source.ยBusiness Management / Customer Satisfaction, Client Managementย
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs.ย Provide inputs to the development of customer service strategy.ย Look for ways to add value beyond clientsโ immediate requests.ย Ability to anticipate clientโs upcoming needs and concerns.ยBusiness Management / Communicationย
Ability to communicate in a clear, concise and unambiguous manner, both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.ย Ability to manage communications internally and externally, through media, social media and other appropriate channels.ยBusiness Management / Working with Evidence and Dataย
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.Minimum Qualifications:
Education and Certification:
Secondary education is required.ย A university degree in Business Administration, Public Administration, Finance, Economics or Equivalent will be given due consideration, but it is not a requirement.ย Procurement certification from an internationally recognized provider such as CIPS (level 2) is desirable. Willingness to take UN Women internal procurement certifications is required.ย ยExperience, Knowledge, and Skills:
Minimum of 5 years (with high school diploma) or 2 years (with bachelorโs degree) of relevant progressively responsible administrative experience is required at the national or international level.ย Experience in the use of computers, office software (MS Word, Excel, etc.), database packages is requiredย Experience in web- based management systems such as ERP is required.ยLanguages:
Fluency in French is required. Fluency in English is desirable.Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates,ย and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age,ย ability, national origin,ย or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere toย UN Womenโsย policiesย and proceduresย andย theย standardsย of conduct expected of UN Women personnelย and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
ย