Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The United Nations Womenโs Peace and Humanitarian Fund (WPHF) is a partnership between the United Nations, Member States, and the civil society, which supports women led and womenโs rights organizations working to build peace and provide humanitarian response throughout the world. Since the end of 2016, the WPHF has been supporting over 1,700 civil society organizations and is present in 48 countries worldwide.ย
UN Women hosts the Secretariat of WPHF. The WPHF Secretariat provides support to the Funding Board, mobilizes resources from Governments, companies, foundations and individuals, provides day to day support to Country Offices implementing WPHF programmes, ensures timely and quality monitoring and reporting, and amplifies the work and impact of WPHF grantee partners around the world. In April 2020, following the recommendation of the UNSG in his 2019 report on WPS, the WPHF Funding Board established a new Rapid Response Window (RRW) on womenโs participation in peace processes, including a Rapid Response Window Unit, to be hosted by the WPHF Secretariat.ย
Reporting to the Operations Specialist (P3), ย the Operations Analyst works with and provides support to the members of the WPHF Secretariat in the development and implementation of effective programs consistent with UN Women rules and regulations.ย The Operations Analyst contributes to research, financial management, and program implementation including providing necessary operational, administrative and programmatic support. The Operations Analyst works in close collaboration with the operations, program and projectsโ staff in theย UN Women Peace Security and Resilience team, the Multi Partner Trust Fund Office (MPTFO), and Regional and Country Offices,ย as required, for resolving complex operations-related issues and exchange of information.ย
Key Functions and Accountabilities
1. ย ย Coordinate the United Nations Womenโs Peace and Humanitarian Fundโs (WPHF) operations in accordance with UN Women rules and regulations and policies and strategies
Provide professional expertise and technical support to the WPHF Secretariat on operational issues;ย Support in drafting the annual workplan for the Operations Team and support its implementation and monitoring;ย Provide technical support in drafting and revising WPHF Secretariat and Global Window project document budgets; Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;ย Support the ย implementation of business process mapping and the establishment of internal standard operating procedures in all areas of the Operations Teamโs functions;ย Implement corporate, budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel on these issues;ย Ensure a continuous flow of information between the WPHF, MPTFO, Country Offices, Regional Offices, and UN Women HQ;ย Support and follow up all operations activities, including finance, human resources, procurement, transport, IT, security, administration and ensure they follow UN Women rules, regulations, policies and procedures.ย ย2. ย Coordinate the planning, expenditure tracking and auditing of financial resources in accordance with UN Women rules and regulations and policies and strategiesย
Provide professional expertise and technical support to the management of office and programme financial resources;ย Exercise proper financial controls;ย Review and submit funds transmittal requests and supporting documents to the Multi-Partner Trust Fund Office (MPTFO) via the FAS platform; Analyze and monitor the MPFTO Funding Framework regularly, confirm country funding allocations, and track funds usage; Manage WPHFโs internal donor agreement management information system;ย and contribute to ย donor analysis for use by the Fund, including on earmarking and outcomes; Provide funds management support in the tracking of unearmarked/pooled funding (monitoring incoming unearmarked funding, reconciling the pooled funding account and providing updates on unearmarked funding balances for use by the Global Steering Committee, maintaining the GSC allocation decision making log, and liaising with program colleagues to ensure correct usage of pooled funds);ย Organize, compile and process information from donors, the Multi-Partner Trust Fund Office, and the WPHF Secretariat, as inputs to various databases and documents.ย Report locally and to HQ in a timely manner on established structures; Review and take corrective action as appropriate on audit findings;ย3. ย Provide Human Resources services
Coordinate and facilitate recruitment processes and contract management; Liaise with HQ and service providers as necessary;4. ย ย Oversee procurement and travel processesย ย
Follow up on the provision of goods and services for WPHF and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements;ย Provide professional recommendations to the preparation of procurement plans;ย Process travel requests and claims for the WPHF Secretariat team and direct support initiatives, including Rapid Response Window and the Women Human Rights Defenders Window, in line with UN Women policy;ย ย5. ย Oversee fixed Asset Managementย for WPHF
Coordinate the proper management, safeguarding, data integrity and inventory controls of UN Women office assets, facilities and logistical services with the Bonn facilities team for WPHF; Coordinate asset verification activities in accordance with the Asset Physical Verification Procedureย6. ย Participate in inter-agency activitiesย
Participate in inter-agency meetings and working groups to ensure WPHFโs interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security etc;ย Liaise with MPTFO/UNDP and other UN agencies on operational issues, activities, and collaboration.ย ย7. ย Contribute to knowledge sharing between the WPHF and COs, ROs and HQ
Ensure knowledge is shared and adequately applied between the WPHF and other COs/ROs and HQ.8. ย The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the WPHF and the Organization.
Competencies :
Core Values:
Integrity; Professionalism; Respect for Diversity.Core Competencies:
Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.Please visitย this linkย for more information on UN Womenโs Values and Competencies Framework:ย
Functional Competencies:
Good knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset;ย Ability to provide advice and support;ย Ability to contribute to the formulation and monitoring of management projects;ย Ability to handle confidential information;ย Negotiating skills;ย Good IT skills.ยRecruitment Qualifications
Education and Certification:
Masterโs degree or equivalent in Business Administration, Public Administration, Finance, HR, social sciences, human rights, gender/women's studies, international development, or related field is required. ย ย A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.ยExperience:
Minimum 2 years of extensive and progressively responsible experience inย office management, operations or finance in a large international and/or corporate organization. Experience of IPSAS or IFRS is required.ย Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.ย Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable. Experience in the UN system is desirable.Languages:
Fluency in English.ย Working knowledge of French is desirable. Knowledge of another official UN language is desirable (Arabic, Chinese, Russian or Spanish).Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates,ย and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age,ย ability, national origin,ย or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere toย UN Womenโsย policiesย and proceduresย andย theย standardsย of conduct expected of UN Women personnelย and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.