Hardship Level (not applicable for home-based)H (no hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeCONS International
Target Start Date2025-09-18
Deadline for ApplicationsAugust 14, 2025
Terms of ReferenceThis JR is raised to hired a consultant as Treasury Associate as per the ToRs attached.
Standard Job Description
Treasury Associate
ORGANIZATIONAL CONTEXT
The incumbent will directly report to the Treasurer and be integrated into the Treasury team of total 6 staff.
UNHCR has adopted a centralized treasury management approach which means that a large part of payments are released through Headquarters' liquidity platform, and therefore requires close monitoring of field accounts cash flow movements at Headquarters. The respective roles and responsibilities are to administer and process cash management and bank transactions that require meticulous accuracy and timeliness in recording and following reconciliation procedures and processes. It also includes to globally analysing automated cash flow projections and movements together with processing of the opening and closing of field bank accounts. Furthermore, it requires to regularly preparing statistical analysis in directly extracting data and information from Treasury Management and MSRP Financial Systems.
It will be required to proactively monitor cash management processes along with consolidating and providing analysis of real time banking data. The incumbent will administer the processing of cash replenishments to field bank accounts with processing the monthly headquarters payroll release and reconciliation to banking systems.
The incumbent is also expected to perform a backup of duties carried out by other Treasury staff members when necessary.
Incumbent is expected to display a high level of attention to detail, particularly in all dealings with UNHCR banking contacts and partners. The direct impact of errors in discharging this function can cause significant disruption to UNHCR's field operations and possible financial loss.
The incumbent will be requested to be familiar with the UN and UNHCR Financial Regulations and Rules, including UNHCR's Financial Manual - Chapter 6. Demonstrate knowledge in relevant financial, treasury and banking subject matter.
External Contacts:
Frequent contact with international banks' back offices will be required in order to monitor payment processes and treasury related trouble shooting and compliance issues.
Internal Contacts:
Frequent contact with Field Offices, DFAM AFS, DHRM Payroll Unit in dealing with rejected bank payments.
FUNCTIONAL STATEMENT.
Accountability
- Field bank accounts and cash provision are safeguarded and optimized.
- UNHCR's global liquidity and field accounts cash flow movements are closely monitored and optimised.
- Cash replenishment to field bank accounts and monthly headquarters payroll releases are administered, recorded and reconciled, to continue the organization's operations globally.
- Opening and closing Field bank accounts are administered and documented to enable field offices to manage payments and collections.
- Internal controls and risk mitigation for banking and cash fraud in the field are strengthened.
Responsibility
- Ensure that field replenishment requests are processed and duly analysed against the cash flow projection using Cashflow View tool available in MSRP TMS, and execute the replenishment in timely and accurate manner in order to support field operations. Execute bank transactions in an accurate and complete way together with checking underlying banking templates set-up's in TMS.
- Process settlement of monthly HQ Payroll payments executed from HQ accounts, and conduct timely sub-ledger reconciliation of Global Payroll payments into MSRP's Cash Management module.
- Process creation of new Global Payroll beneficiary bank account in MSRP upon request from DHRM Payroll Unit in order to be able to add new banks selected by staff members for their salary payments.
- Analyse and administer field bank account opening and closing requests, prepare letters and instructions to the bank for opening and closing of UNHCR's field banks accounts, create, maintain and inactivate field bank accounts in MSRP in coordination with DFAM AFS G/L Unit colleagues.
- Assist and conduct back-up roles for the automated upload of daily electronic bank statements and remedy errors and incidents as and when required.
- Assist and conduct back-up roles for bank reconciliations of HQ bank accounts (TMS - Bank).
- Assist and conduct back-up roles for HQ Centralized paycycle payment release for Field through bespoke Bank Host to Host payment release, as well as to conduct timely follow ups for payment rejections and compliance checks and payment inquiries required by banks.
- Assist in processing and analysis of all banking financial transactions, including bank fees and charges.
- Assist with forecasting and cash flow analysis of field bank accounts.
- Assist in enhancing continuously TMS and Banking systems development.
- Provide regular updates of specific area of responsibility.
- Seek consultation with other staff in his/her area of responsibility, if required.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties, as required.
Authority
- Take part in the preparation and follow up of year-end field bank account confirmations for audit, and make necessary follow ups to obtain confirmations from banks and to clarify and rectify the contents of the confirmations.
- Provide relevant information and advice to banking queries received from the field offices, and liaise with others to provide support at the field level, payroll - to trouble shoot bank related issues.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED.
- Completion of Secondary Education with certificate/ training in Business Administration, Finance, Accounting, Banking or related fields.
- At least six years of experience within financial or banking/transactional accounting and payments area, preferably within UN or an international environment.
- Knowledge of international payment methods, channels, and protocols such as Swift and IBAN.
- Knowledge of MSRP/Peoplesoft Financials (Finance/ Supply Chain, Treasury Management) recommended, along with ability to use integrated electronic banking platforms.
- Computer skills, particularly MS Excel and query data management.
- Excellent knowledge of English.
DESIRABLE QUALIFICATIONS & COMPETENCIES.
- Additional courses in Accounting, Business, Finance, Banking or related discipline an advantage.
- Cross-functional experience in financial analysis and reconciliation will be an advantage to support the overall objectives of DFAM and Treasury.
- Knowledge of French an advantage.
- Good knowledge of UNHCR and UN administrative and financial regulations and rules.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
Required Languages
,
,
Desired Languages
,
,
Additional Qualifications
SkillsDM-Data Collection and Analysis, DM-Data Management, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-General Financial Management, IT-Computer Literacy, IT-Microsoft Excel, SC-PeopleSoft Supply Chain Management
Education
CertificationsAccounting - Other, Business Administration - Other, Finance - Other
Work Experience
Other informationThis position doesn't require a functional clearance
RemoteNo