Treasury Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants

Under the overall supervision of the Senior Resources Management Officer and direct supervision of IOM  Ghana’s Finance Officer, in close coordination with the relevant units in the Regional Office for West and Central Africa, the successful candidate will assist with all finance needs of the mission, across programmes, projects and departments.

1. Support the timely review of the cash position of local accounts to ensure sufficient funds for disbursements.
2. Act as a point of contact with local bank management on day-to-day operational matters as well as the cash management of the Mission.
3.  Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
4. Review and ensure all supporting documentation and signatures are obtained before finalising vouchers; verify invoices and ascertain that the equipment, supplies or services  they refer to were duly received or provided before proceeding with payment request;
5. Compute travel claims, and imprest accounts and verify authenticity of the supporting documents provided. 
6. Draft routine correspondence, type letters, reports, memoranda, and faxes, as well as IOM documents and forms related to IOM operational and administrative matters, from audiotapes and manuscripts. Format and file correspondence, reports and documents prepared by staff. 
7. Assist in the preparation of funding requests for the mission and ensure that sufficient funds are available locally;
8. Retrieve filed and archived documents when needed for audit or other queries within the set time frames and assist in the preparation of responses to queries.
9. Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;
10. Responsible for the Petty Cash of the office; 
11. Make recommendations on procedural improvements in matters relevant to financial, budgetary and administrative.
12. Perform other related duties as required. Education
    • High School diploma with four years of relevant experience; or,
    • Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle ERP is a distinct advantage;
      • Attention to detail, ability to organize paperwork in a methodical way; 
      • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
      • Interfaces across units and departments within IOM to extract relevant information
      • Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM.
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.  Skills
        • Personal commitment, flexibility and ability to work effectively and harmoniously with colleagues from various cultures and professional backgrounds.  Ability to work under tight timelines.
        • Ability to work under tight timelines  Languages
          • Good communication skills in writing and spoken English
          • Working knowledge of French and other local languages IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
13. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators 
14. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.