TRANSPORT ASSISTANT (TJO)

Org. Setting and ReportingThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent is responsible for the following duties: Provision of surface transport services in support of activities of a field mission in accordance with the functional; responsibilities of the Fleet Vehicle Inventory Unit, or Transport Warehouse, or Transport Dispatch Unit, or Transport. Driver Testing/Damage Discrepancy Reporting Unit: Participation in the development of the field mission Surface Transport Standard Operating procedures; Participation in the development of budget proposals for surface transport services within a field mission; Participation in the training activities to enhance the capacity of international and national staff members. The temporary position is based in Port au Prince and is located in Transport Section and reports to a Chief Transport Officer and/or her/his designate. ResponsibilitiesWithin delegated authority, the Transport Assistant, FS5 will be responsible for the following duties: Fleet Vehicle Inventory Unit duties: Monitors distribution of non-expendable transport assets. Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. Prepares Business Object Reports. Coordinates the Mission Vehicle Establishment Committee (VEC) meetings. Implements the Vehicle Replacement Policy. Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. Provides inputs for statistical report on transport fleet utilization and composition. Participates in the technical evaluations of bids received from vendors through the Procurement Section. Ensures the constant availability of vehicles for temporary assignment in support of one off and emergency tasks as directed by a Chief of Unit/Section, Transport. Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines. Transport Warehouse duties: Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures. Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers. Conducts regular inventory checks of the Transport Warehouse stocks. Monitors warehouse records, prepares financial and budget summaries, writes reports and submits them to a Transport Officer or a Chief Transport Officer in accordance with the established procedures and deadlines. Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures. Conducts planning and monitors implementation of projects within Transport Warehouse and facilitates training of staff. Transport Dispatch Duties: Ensures the routine transportation requirements are identified within the area of responsibility. Analyzes transportation requests and supervises route planning and reconnaissance. Prepares and disseminates information regarding transport services and transport facilities available to customers. Ensures maximum utilization and effective use of vehicle and driver resources Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur. Ensures the provision of regular shuttle bus services along established routes. Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. Provides transportation briefings to incoming personnel at the check-in. Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. Ensures that files and documentation related to assigned duties are maintained, and prepares reports for supervisors. Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the Ensures that driving test assessments are conducted for UN personnel. Transport Driver Testing / Damage Discrepancy Reporting duties: Maintains databases to monitor the mission personnel in possession of the UN driving permits. Conducts driving test assessments for the field mission staff members. Monitors contractual performance of vendors and verifies financial invoices. Participates in the development of the Transport Unit’s/Section’s annual budget proposals. Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures. Participates in the training activities to enhance the capacity of international and national staff members. Performs other related duties as required. CompetenciesProfessionalism: Provision of surface transport services in support of activities of a field mission in accordance with the functional responsibilities of the Fleet Vehicle Inventory Unit, or Transport Warehouse, or Transport Dispatch Unit, or Transport Driver Testing/Damage Discrepancy Reporting Unit. Participation in the development of the field mission Surface Transport Standard Operating procedures. Participation in the development of budget proposals for transport services within a field mission. Participation in the training activities to enhance the capacity of international and national staff members. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationHigh school diploma or equivalent is required. Job - Specific QualificationTechnical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid driver’s license is required. Work ExperienceA minimum of 8 years of progressively responsible experience in motor vehicle transport operations or related area is required. A minimum of two (2) years of progressively responsible experience in supervising and monitoring rotation of drivers, roster, and movement activities of surface transport operations in a conflict or post-conflict environment is desirable. A minimum of two (2) years of experience in transport assets management, fleet maintenance, and/or fleet operations at the international level is desirable. Experience working in a UN field mission and and experience in international operations in a post conflict environment is desirable. Experience in managing fleet operations and management using the Electronic Vehicle Monitoring System (EVMS) and in training other colleagues in Carlog operations is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).