Background
Organization Context
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Project Description
UNDP Indonesia and the Ministry of Health (MoH) have been working together in a long-term partnership on health governance that is aimed at narrowing health development gaps and meeting the SDGs commitments. This partnership has been expanded with implementation of activities under the 2020- 2025 Health Governance Initiative (HEART) Program that focus on the support to strengthen Indonesia’s health system capacity through policy advocacy, evidence-based generation intervention, technical assistance, and partnerships by adoptions of information technology advancement with total program budget at approximately USD 70 million. The Health Governance Programme has two outputs: (i) By 2025, strengthened national policy and institutional environment that is governing access to affordable medicines through evidence based and multisector collaborations. (ii) By 2025, the performance of national programmes is improved and positively impacts the coverage and the sustainability of services delivery and the health system better integrates environmental concerns in waste management practices to mitigate or limit its impact on environment(s) and prevent and reduce diseases related to climate change.
Since 2007, UNDP is supporting MoH to successfully implement the Global Fund grants in the country. For the grant cycle 2024 - 2026, Global Fund provides USD 309 million grant to Indonesia’s National Program for AIDS-HIV, TB, Malaria, and Resilient and Sustainable Systems for Health (RSSH). In order to receive the grant, the Global Fund requires each recipient country to organize and maintain a Country Coordinating Mechanism (CCM), a nationally-representative, multi-sectoral body that: (i) serves as the source of all proposals submitted to GFATM and, (ii) conducts oversight on all active grants in the recipient country.
To make sure its effective function, there are Technical Working Groups (TWG) under CCM. TWG is an inclusive multi-stakeholder mechanism tasked with: (i) coordinating activities funded by Global Fund grant, and (ii) ensuring those activities fulfil their respective role within the National Strategy and Action Plan. CCM Indonesia has four TWGs which are for AIDS-HIV, TB, Malaria, and RSSH with TWG members comprise both CCM Members and non-CCM members invited for their expertise in the field.
As part of UNDP’s support to CCM through its TWG, the HEART Cluster needs a technical expertise capacity to provide strategic input to TWG HIV and ensure that TWG HIV oversight function to Principal Recipient (PR) is well implemented. In coordination with CCM Secretariat, the Technical Associate will be organizing TWG’s meetings and visits, support TWG chair and members in doing the oversight function, and ensure that activities supported by Global Fund are facilitated by TWG effectively and efficiently in order to achieve successful grant implementation (which at least achieving B-1 rating).
Duties and Responsibilities
Scope of Work
The Technical Associate HIV will provide technical programme support to CCM and will work together with the TWG Chair to ensure the PR fulfill its roles and function effectively and efficiently, and successfully met the grant performance targets.
The Technical Associate HIV will be responsible for the following tasks:
1. Ensuring that PR meet the grant performance targets, through below activities.
• Support TWG HIV and CCM in providing strategic inputs for the design and implementation of Global Fund grants component.
• Support the TWG HIV in managing PR and SRs, including ensuring effective quality assurance and oversight, and application of Results-Based and Risk-Based Management across the portfolio.
• Support the TWG HIV and CCM in creating strategic partnerships, and implementing a resource mobilization strategy for management/technical assistance plan and/or new funding model.
• Disseminate of lessons learnt across and ensure effective knowledge fertilization across- projects/PR-SRs, across programs (TB-HIV-Malaria-RHSS), and across donors.
• Provide technical support with the reporting cycle for CCM grant oversight dashboards.
• Assist in TWG HIV management by providing routine updates, meeting reports/schedules/ minutes and quarterly PR’s funds utilization and program performance to TWG chairs.
• Assist TWG HIV Chairs/Members in preparing meetings/workshops/field oversight visits, and in the development of proposals/concept notes, and/or presentations of TWG.
• Arrange meetings/workshops/field monitoring and other TWG HIV activities.
• Maintain database on attendance list, minutes of meeting, PR quarterly/semester report, field monitoring reports, and other related materials.
• Support the CCM in preparing reports and documentation requested by the Global Fund
• Working together with other CCM Secretariat staff, especially liaising with Finance for PR’s funds utilizations
• Carry out additional tasks as requested by the CCM chair.
2. The incumbent of the position will uphold the non-discriminatory behavior and ensure that:
• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UN”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
Direct Reporting To : Health Governance Initiative Adviser/HEART Cluster Lead UNDP Indonesia, and in day to day will coordinate with CCM Executive Secretary
Overall Reporting To : RRG Team Leader UNDP Indonesia Reportee to This Position : -
The Technical Associate HIV will also be collaborating with other teams in CCM, Global Fund, PR ATM-R, HEART Cluster, RRG Unit, and UNDP Country Team.
Competencies
Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
1. Business Direction & Strategy Strategic Thinking Develop effective strategies and prioritized plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight.
2. Business Development Knowledge Generation Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
3. Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management Portfolio Management Ability to select, prioritize and control the organization's programmes and projects in line with its strategic objectives and capacity Ability to balance the implementation of change initiatives with regular activities for optimal return on investment. Knowledge and understanding of key principles of project, programme, and portfolio management.
4. Business Management Result-based Management Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts,
methodologies, instruments, and tools.
5.2030 Agenda: People Health Inclusive social protection in the context of HIV and health
6. 2030 Agenda: People Gender Gender Equality and Institutional Transformation
Required Skills and Experience
Minimum Education requirements
Secondary education is required.
University Degree in in Economic, Management, Public Administration, Communication, Public Health, Psychology, Social Welfare, International Development, Social Science, Health Science, or other equivalent fields will be given due consideration, but it is not a requirement.
Experience
Minimum years of relevant work experience A minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of successful experience in managing technical support for HIV activities is required.
Required skills
• Excellent communication and interpersonal skills with networking capacity.
• Strong presentation and reporting skills.
• Highly organized and acute sensitivity to the importance of time urgency, with ability to adapt with changing priorities.
• High degree of integrity with strong analytical and problem-solving skills.
• Demonstrated ability to work effectively with a broad range of stakeholders and multi-cultural environment, establish harmonious and effective working relationships, both within and outside the organization.
• Experience in working with Non-Governmental Organizations and International Aid Agencies.
• Experience in the use of computers, Ms. Office suite, conference meeting applications, google applications, and familiarity with database packages.
Desired skills in addition to the competencies covered in the Competencies section
• Detailed knowledge of Global Fund AIDS, TB, Malaria and RSSH (ATM- R) programme requirements are desirable.
• Demonstrated skills in project/programme Strategic Planning and Project Management would be an asset (proposal development, programme planning, implementing, and monitoring evaluation).
• Experienced in Policy Development and Advocacy is highly valued.
• Demonstrated solid skills in research and reporting.
• Familiar with national health strategic plan, essentially on HIV, will be considered advantage.
• Good knowledge and have direct experience in creating strategic partnerships and implementing resource mobilization strategy will be highly considered.
• Sound knowledge and proven record of working experience with international donor & development community in project implementation is advantage.
Required Language(s) is required.
Professional Certificates Any relevant professional certificate(s) in the area of required competencies would be an asset but it is not mandatory.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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