Team Assistant Job #: req33518 Organization: IFC Sector: Administration/Office Support Grade: GB Term Duration:ย 3 years 0 months Recruitment Type: Local Recruitment Location: Singapore,Singapore Required Language(s): English Preferred Language(s): Closing Date: 7/1/2025 (MM/DD/YYYY) at 11:59pm UTC
Description
IFC โ a member of the World Bank Group (WBG) โ is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet. For more information, visit www.ifc.org.ย ย IFCโs Singapore office is looking to recruit a Team Assistant to provide high quality administrative and client services support. Under the supervision of the Country Manager and Administrative Client Support (ACS) Supervisor, the Team Assistant will provide a full range of administrative support functions, which also includes quality assurance, liaison with internal and external clients, and general research work. This role requires a motivated and mature individual who can successfully work with teams across departments and geographies.
Roles and responsibilities:
-ย Drafting routine correspondence and proofreading materials.ย -ย Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc.-ย Understanding of IFC guidelines, systems and procedures and able to work with teams remotely.ย -ย Assisting in planning and monitoring of project-related activities, i.e. logistical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc.ย -ย Organizing office and business-related events and training programs, including procurement, contract management, processing vendor invoices and purchase orders, F&B catering, invitations, RSVPs, registrations, travel related visa arrangements for overseas participants, and coordination with Facilities and IT team on logistical set-up.ย -ย As part of a co-located (World Bank, IFC and MIGA) office in Singapore, works collaboratively with ACS staff across all WBG offices.ย -ย Providing back-up support to other ACS peers in their absence or during periods of heavy workload.ย -ย Undertaking any other tasks assigned by Country Manager to support the local office and business needs.ย
Selection Criteria
-ย Bachelorโs degree or equivalent diploma or comparable experience with minimum 3 years of relevant experience.ย -ย Strong written and oral communication skills, ability to draft a variety of correspondences and edit materials independently.ย -ย Excellent time management, organizational skills and interpersonal skills to effectively deal with staff in a multicultural environment and across remote locations.ย -ย Experienced working within tight deadlines and under pressure; the flexibility to work overtime during peak periods on short notice.-ย Full proficiency in English, both written and spoken.ย -ย Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook.ย
WBG Culture Attributes:
1. Sense of Urgency โ Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking โ Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability โ Engaging with others in an empowered and accountable manner for impactful results.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at theย World Bankย andย IFC, including our values and inspiring stories.