SYRIA – HASSAKE- ADMINISTRATIVE MANAGER – National

About the Mission

Desired start date: 1 - November - 2025
Duration of the mission: 6 months - with possibility to extend
Location: Syria – NHassakeh

Solidarités International operates in Syria since 2013 with a very diversified programs portfolio in Hassake & Raqqa (NES), Aleppo and Idlieb (NWS) governorates. To achieve its humanitarian objectives the mission employs 350 staffs and developed meaningful partnerships with international and local NGOs.

In NES, SI is one of the leading agencies in the WASH sector, responding to emergencies, protracted situations and recovery needs. The strategy is complemented with a significant FSL component, addressing market rehabilitations, business development and agriculture.

In NWS, SI operates in Idleb and Nothern-Aleppo with large WASH programs, with a focus in camps settings for IDP populations, and rehabilitation programs, especially after the earthquake. SI also responds to new emergencies, including regular displacements, natural disasters and epidemics.

SI is also heavily involved in humanitarian coordination, both at strategic and technical level with relevant fora and stakeholders, including key donors.

Since regime's change, SI is redefining it operational model as well as well as its geographical scope and programmatic priorities. The organizational set up is being deeply reviewed with a Damascus-based coordination office, the reshaping of the base level structure. Assessments are being carried out in new areas including rural Damascus, South, Aleppo and Hama and new partnerships are being envisioned. This is to ensure relevance and efficiency, maximize impact through secured access and more generally ensuring the mission remains fit for purpose in a quickly evolving environment. And this on-going transformation will be at the core of the new CD responsibilities.

About the job

Goal/Purpose:
Under the line management of the Field Coordinator and the functional supervision of the HR Coordinator and Finance Coordinator, the Administrative Manager is responsible for the overall administrative, financial, and human resources management of the base. The role ensures strict adherence to Solidarités International’s internal procedures as well as donor compliance requirements.

The Administrative Manager oversees accounting operations, cash management, and budget monitoring in close coordination with program teams, ensuring accurate financial reporting and accountability. They are also responsible for the effective administrative management of national staff at the base, ensuring that Solidarités International’s HR policies are properly applied and followed.

Additionally, the Administrative Manager supports, supervises, and strengthens the capacity of the administrative team to ensure efficient, compliant, and high-quality support services at the base level.

List of Main Tasks:

Cash-flow/bookkeeping:

Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied

Manage transfers and monitor the security of funds

Formulate cash-flow forecasts with the logistics officer and the program managers

Supervise the upkeep and security of safes and cash-boxes

Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures

Supervise account keeping at his/her base, monitor cash balances

Monitor bank books for his/her base and keep the safe

Prepare and supervise the monthly closing, review and integration of the accounting for his/her base

Verify the accounting files before they are sent to coordination

Budgetary / financial monitoring:

Update allocation boards for his/her base

Update and analyze budget follow up in conjunction with logistic and program teams

Make connections between budgetary consumption and activity progress

Propose solutions if necessary

Monitor functioning costs at his/her assignment base

Oversee adherence to donor administrative procedures

Aid the administrative coordinator in formulating financial reports and carrying out audits

Assist in formulating budgets for new projects

HR management for national staff

Supervise all recruitment processes and integration and induction of all new employees

Keep informed of all bills and changes associated with employment law, employment in general, and staff training.

Improve staff working conditions in close collaboration with the administrative coordinator

Collect the necessary information for monitoring changes in the cost of living.

Supervise the monthly payroll and verify the base’s salary databases and payroll processing (Balzac XX)

Check the update at base level of the HR linked information through Homère software

Supervise the update of all HR-related documents at mission level and filing at coordination level

Monitor adhesion to national HR policy at mission level

Update staff records and follow up HR deadlines

Consolidate and update the mission organization chart

Supervise annual performance review deadlines, contract dates…

Participate in creating an annual mission training plan, supervise its implementation and measure its impact

Participate in the review of the mission HR policy

Check that job descriptions fit the standard job matrix and ensure that the recruitment process is respected

Team management

Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated

Train, support and evaluate the administrative team at his/her assignment base

Plan and direct the activities of the administrative team

Lead meetings for the administrative team

Administrative management of the mission

Verify and validate all contracts drafted at the base

Assist in selecting Solidarités International premises

Ensure administrative monitoring of insurance locations, claims and contracts

Reporting/communication:

Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force

Take part in meetings relating to administrative aspects, represent SI on request and/or by order

Supervise the sending of administrative files to the coordination

Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar

Your profile

Education:
Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
Experience:
Minimum 3 years of experience in administrative, or financial management.
INGO experience is mandatory.
Strong background in team supervision, payroll, accounting, and donor compliance.
Technical Skills:
Proficient in Microsoft Office (esp.
Experience with HR/payroll software and accounting systems.
Solid knowledge of budgeting, financial reporting, and compliance procedures.
Transversal Skills:
Strong leadership, communication, and organizational skills.
High level of confidentiality, adaptability, and problem-solving.
Experience in staff training and team capacity building.
Languages:
Fluent in English (required).

IMPORTANT NOTE

This position is open exclusively to Syrian nationals.

SI will offer you

This is a salaried position:

Basic Monthly Salary: USD 2,070$

Other Allowances: Medical allowance, transportation allowance, and communication allowance in line with SI’s national staff policy and applicable benefits framework.

Application process

Do you recognize yourself in this description? If yes, please send us your CV and cover letter!

Please note that CV-only applications will not be considered, and that the vacancy may close before the deadline.

Thank you for your understanding.

To learn more about Sl: www.solidarites.org

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Solidarités International (SI) est déterminé à prévenir et à combattre tout type d’abus – tout acte d’exploitation, d’abus et/ou de harcèlement sexuels (SEAH) à l’encontre des membres des communautés bénéficiaires ou de ses collaborateurs et collaboratrices, atteinte aux personnes et/ou aux biens, fraude, corruption, conflit d’intérêt non déclaré, financement d’activités portant atteinte aux droits de l’homme - qui pourrait être perpétré dans le cadre de ses interventions. SI applique une tolérance zéro à l’égard de tout type d’abus, particulièrement des actes de SEAH.

Solidarités International est un employeur équitable qui combat toute forme de discrimination. SI ne demandera jamais une rétribution quelconque en vue de participer à un processus de recrutement.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.