SYR- Deputy Logistics Head of Department - Damascus (National)

About us

Desired start date: 01/10/2025
Duration of the mission: 6 Months - with possibility to extend
Location: Syria - Damascus

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in 26 countries, the SI teams – 3200 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.

About the mission

Solidarités International operates in Syria since 2013 with a very diversified programs portfolio in Hassake & Raqqa (NES), Aleppo and Idlieb (NWS) governorates. To achieve its humanitarian objectives the mission employs 350 staffs and developed meaningful partnerships with international and local NGOs.

In NES, SI is one of the leading agencies in the WASH sector, responding to emergencies, protracted situations and recovery needs. The strategy is complemented with a significant FSL component, addressing market rehabilitations, business development and agriculture.

In NWS, SI operates in Idleb and Nothern-Aleppo with large WASH programs, with a focus in camps settings for IDP populations, and rehabilitation programs, especially after the earthquake. SI also responds to new emergencies, including regular displacements, natural disasters and epidemics.

SI is also heavily involved in humanitarian coordination, both at strategic and technical level with relevant fora and stakeholders, including key donors.

Since regime's change, SI is redefining it operational model as well as well as its geographical scope and programmatic priorities. The organizational set up is being deeply reviewed with a Damascus-based coordination office, the reshaping of the base level structure. Assessments are being carried out in new areas including rural Damascus, South, Aleppo and Hama and new partnerships are being envisioned. This is to ensure relevance and efficiency, maximize impact through secured access and more generally ensuring the mission remains fit for purpose in a quickly evolving environment. And this on-going transformation will be at the core of the new CD responsibilities.

objective of this position:

The Deputy Logistics Coordinator supports the Logistics Coordinator in overseeing logistics operations across the mission. The role focuses on capitalizing and streamlining information related to procurement and logistics processes, while also supervising and building the capacity of logistics staff to ensure consistent application of procedures. In the absence of the Logistics Coordinator, the Deputy assumes full responsibility for leading and managing logistics activities to ensure operational continuity.

About the job

LIST OF MAIN TASKS:

VEHICLE FLEET MANAGEMENT

Participate in Sizing / optimizing the fleet and thermal park-based activities and ensure its homogeneity Participate in the planning and execution of maintenance and repair tasks on mission vehicles

Participate in defining the contents of a vehicle’s tool kit and ensure compliance by all bases

Participate in the compilation and analysis of the monthly fuel consumption

Participate in the Implementing a supply strategy for fuel, spare parts and consumables

Manage the administrative management of vehicle documents (logbooks, contracts, insurance, etc.) under the supervision of logistics coordinator

Support the strategy of reducing carbon footprint whenever applicable such as vehicle pooling and fleet rationalization

STOCK MANAGEMENT

Support the sizing of emergency stock and contingency planning, and ensure proper resource flow and validation between storekeepers and programs.

Ensure compliance with SI storage procedures, oversee monthly physical inventories and donation valuations, and propose material reallocations upon program completion.

ASSETS MANAGEMENT

Contribute to defining the equipment replenishment strategy and scaling up communication resources in line with field capacities.

Ensure all equipment is assigned a logistics code, participate in monthly park statement updates, and oversee periodic physical asset inventories at coordination and field levels, in line with SI procedures and relevant legislation.

PREMISES MANAGEMENT

Review all lease agreements and amendments, and support field teams in assessing premises and drafting new leases during relocations.

Supervise the coordination logistics officer to ensure guesthouse and office meet minimum safety and logistical standards.

COMPUTER EQUIPMENT MANAGEMENT AND IT

Support the implementation of data backup and protection strategies using SharePoint and LINK systems in coordination with HQ.

Build staff capacity on SharePoint and data storage practices, and coordinate email creation/modification for new joiners with HR.

Supervise field logistics and logistics officer to ensure software licenses are valid and assets are maintained or repaired as needed.

Coordinate with field teams to ensure IT infrastructure and connectivity meet SI standards.

REPORTING / CAPITALIZATION

Analyze monthly logistics reports from bases and report to the Logistics Coordinator on schedule.

Support proposal development and donor reporting, including reviewing BOQs and compiling procurement files.

Monitor partner compliance with SI logistics procedures through spot checks and documentation reviews.

Centralize key logistics data (transport, suppliers, pricing) and ensure readiness for audits.

Participate in coordination and interagency meetings, and ensure proper archiving of logistics documents.

HUMAN RESOURCE MANAGEMENT

Conduct logistics and IT briefings for new joiners and provide ongoing support and training materials to team members.

Supervise and appraise direct reports and contribute to organizing regular team meetings.

Your profile

Education & Experience
Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field.
+5 years of experience in the humanitarian sector, preferably with international NGOs.
+3 years in a logistics management role with increasing responsibilities.

Technical Skills
Extensive experience managing humanitarian logistics operations, including fleet, stock, IT, and asset oversight.
Familiarity with LINK logistics software is an asset.

Demonstrated expertise in:
Fleet operations, maintenance, fuel tracking, and documentation.
Inventory control, warehousing, and donation management.
Asset management in line with communication equipment standards.
IT support functions, data backup systems, and software licensing.
Basic procurement processes, BOQs, donor compliance, and logistics reporting.
Supervising teams, conducting performance appraisals, and building staff capacity.
Customs procedures for import/export operations.

Transversal Skills
Strong analytical and problem-solving capabilities
Excellent planning and organizational skills
Clear and effective communication, both written and verbal
Proven leadership and team development experience
Ability to adapt in complex, fast-changing environments
High level of integrity and adherence to compliance standards

Frequent Travel to Field Offices

Languages
Arabic: Fluent
English: Fluent

SI will offer you

SI will offer a monthly salary of 2,070 USD, along with a comprehensive benefits package.

Application process

Do you recognize yourself in this description? If yes, please send us your CV and cover letter!

Please note that CV-only applications will not be considered, and that the vacancy may close before the deadline.

Thank you for your understanding.

To learn more about Sl: www.solidarites.org

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Solidarités International (SI) est déterminé à prévenir et à combattre tout type d’abus – tout acte d’exploitation, d’abus et/ou de harcèlement sexuels (SEAH) à l’encontre des membres des communautés bénéficiaires ou de ses collaborateurs et collaboratrices, atteinte aux personnes et/ou aux biens, fraude, corruption, conflit d’intérêt non déclaré, financement d’activités portant atteinte aux droits de l’homme - qui pourrait être perpétré dans le cadre de ses interventions. SI applique une tolérance zéro à l’égard de tout type d’abus, particulièrement des actes de SEAH.

Solidarités International est un employeur équitable qui combat toute forme de discrimination. SI ne demandera jamais une rétribution quelconque en vue de participer à un processus de recrutement.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.