Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Under the overallย supervision ofย the Head of Resources Management andย direct supervision of the Senior Supply Chain Associate, the successful candidate willย assist withย warehouse functions supporting IOM programming inย Legazpiย City in line with IOM policies, standards, and procedures.ย
Assist theย day-to-day management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Legazpi City.ย
Receive goods from vendors and transporters and inspect the quantity/quality to verify compliance with the specifications and standards ordered.ย
Assist in monitoring loading, and offloading activities at the warehouse when required, including supporting hired labour during these activities to confirm tasks are properly completed.
Issue Receiving Report Forms/Goods Receive Notes for newly arrived items and issue Stock Release Authorization Form/Waybills when releasing items from the warehouse.
Receive documents with proper authorization and approval from the designated officer for the release or issuance of warehouse items to authorized individuals or units within the mission.
Assist in conducting physical stock inventories of warehouse items and update inventory records upon completing of each activity.
Assist the Warehouse Manager in maintaining the warehouse facility, including supporting proper stacking and storage of goods, and updating the stock cards where necessary.ย
In accordance with the IOM Warehouse Manual, assist the Warehouse Manager in maintaining security and safety measures within the warehouse premises, in coordination with the Security unit.ย
Perform any other duties that may be assignedย
ย
Education- Bachelorโs degree inย Supply Chain Management, Logistics,ย Business Administrationย andย Management, orย a relatedย field fromย an accredited academic institution, with two years of relevant professional experience; orย
- High Schoolย diplomaย withย four yearsย of relevant professional work experience.Accredited Universities are those listed in the UNESCO World Higher Education Database.ย Experience
Experience working with International Organizations is an advantage
Good level of computer literacy, with proficiency in MS Windows / MS Office applications
Completion of professional course (s) in Warehouse Management is an added value
ย Experience in the usage of Microsoft Office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.ย
Experience inย logistics, supplyย management, and warehousing.ย
ย
Skills- Goodย organizationalย skillsย withย theย abilityย toย manageย multipleย tasksย simultaneouslyย under timeย constraints;ย accurateย andย detailย oriented.ย ย
- Knowledgeย ofย supply management,ย logisticsย and warehousing and product quality control.ย Languages
For this position, fluency in English and Filipino is required (oral and written).IOMโs official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.ย Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.