IOM in South Sudan has a broad range of Programming centered around three broad areas: Humanitarian Coordination and Support; Humanitarian Response and Resilience; and Peacebuilding, Transition, and Development. Humanitarian Coordination and Support include leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and Management of WASH and Shelter and NFI Core-pipelines, Humanitarian Hubs and common transport services. Humanitarian Response and Resilience include CCCM, WASH, Shelter & NFI, Health, Protection, Gender Equality and Inclusion, Mental Health and Psychosocial Support and the Management of a Rapid Response Fund.ย
Under Peacebuilding, Transition and Development, IOM South Sudan implements programming on Housing, Land and Property Page Issues, Transition and Recovery, Transhumance Conflict Prevention, Community-based Violence Reduction, Community Development and Migration Management.
Under the overall supervision of the Head of Supply Chain Unit in South Sudan and direct supervision of the Supply Chain Officer and in collaboration with relevant units in Juba, South Sudan, the ย Supply Chain Assistant (Assets management) will be responsible and accountable for the Assets Management of overall IOM South Sudan Mission.
1.ย Maintain the fixed assets registry, regularly updating it, and recording all relevant information related to the use and return of any fixed assets borrowed by staff.
2. Support the appropriate storage, security, and maintenance of all fixed assets, coordinating with relevant technical staff for repairs and upkeep.
3. Assist inย conducting quarterly monitoring and the annual physical inventory of assets in the IOM Mission and prepare and submit reports to the supervisor.
4. Keep and update the inventory list and tracking database of all IOM assets in the Mission, supporting procedures to manage and safeguard IOM assets and supplies.
5. Support the disposal process of assets according to IOM Procedures.
6. Follow up on the insurance of IOM assets in the Mission through a reputable insurance company under suitable terms and conditions and assist in processing any claims.
7.ย Tag all assets in the Mission with WAVE โ FLEXIPRO asset codes in accordance with IOM regulations
8. Maintain the IOM WAVE โ FLEXIPRO asset database for the Mission, including tasks related to asset creation, modification, transfer, and disposal.
9. Keep updated copies of fixed assets registries from field offices, coordinating regularly with respective offices.
10. Undertake other duties as may be assigned
Education
High school diploma with minimum of four years of professional work experience; or,Bachelor degree inย Business Administration, Accounting, Logistics, Supply, Chain Management or a related field from an accredited academic institution with two years of relevant professional experience.Experience Experience providing support in logistics.Familiarity with asset management policies and procedures.Proficiency in asset management software and toolsย WAVE โ FLEXIPRO.Experience working with staff across different units or departments.Skills
Good communication and interpersonal skills to support cooperation with colleagues.Basic organizational and record-keeping skills.Ability to work as part of a team and follow instructions effectively.Willingness to work flexible hours when required to meet deadlines.Languages
Thorough knowledge of English language is required. Knowledge of local languages is essential.
Required Competenciesย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process.ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competenciesย Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competenciesย Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies