Senior Project Manager-(Election)-Re-advertisement

Functional Responsibilities

Summary of functions:

1. Project Delivery and Performance

2. Procedures

3. Monitoring and reporting

4. Stakeholder engagement

5. Quality assurance

6. Knowledge management and innovation

7. Personnel management
   
   

   1. Project Delivery and Performance
      

      • Develop, complete and update implementation plan(s)

        • Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.

        • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.

        • Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

        • Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

        • Liaise with any external suppliers or account managers

        • Manage acceptance and delivery of work packages

        • Monitor project progress ensuring that work packages are being executed properly

        • Control project and work packages changes

        • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

        • Identify and report to the supervisor potential business opportunities for UNOPS

          2. Procedures
          
          

          • Comply with all organizational policy and specifically the Project Management Manual

          • Prepare/adapt all relevant plans for approval by the Project Board.

          • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

          • Ensure maintenance of the project files and lessons learned are recorded

          • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

          • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

          • Understand the unique structures of the UN and budget appropriately for personnel

          • Manage expenditures against the budget (based on accurate financial reports)

          • Where the senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

          • For project closure purposes, provide a formal handover of the project to the closure manager

          • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

            3. Monitoring and reporting
            

            • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

            • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

            • Maintain diaries and progress reports as required by the organization’s standard procedures.

            • Provide routine oversight and analysis of delivery data within the dashboard system.

            • Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

              4. Stakeholder engagement
              

              • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

              • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

              • Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications

              • Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover output

                5. Quality assurance
                

                • Work with internal stakeholders to ensure projects comply with audit requirements

                • Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

                • Coordinate quality reviews of project documents and deliverables

                • Provide quality control for management outputs (project documents, reports, etc.)
                  

                  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                  6. Knowledge management and innovation
                  

                  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

                  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices

                  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

                  • Research and logging of lessons learned throughout the project life span.

                  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

                    7. Personnel Management
                    

                    • Lead and motivate the project management team

                    • Ensure that behavioural expectations of team members are established

                    • Ensure that performance reviews are conducted fairly, accurately and timely

                    • Select, recruit and train team as required and taking into account gender parity and diversity objectives.

                    • Ensure safety and security for all project personnel and comply with UNDSS standards
                      

                      Education/Experience/Language requirements
                      Education:
                      

                      • Advanced University Degree in Project Management,International Relations, Development Studies Finance, Economics, Supply Chain, Business.

                      • A combination of a Bachelor's degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
                        NB: Please add/Upload proof of studies (Diplomas, Bachelor, certification, etc..) mentioned in your GPRS profile when submitting your application.
                        
                        Certification:
                        

                      • Certification in Project Management (PRINCE2, PMI, etc.) is an asset.

                    • Complete the UNOPS PMM, and oneUNOPS Projects training within (3) months from joining UNOPS. Experience:
                      

                    • A minimum of 7 years' experience on implementing complex projects/programmes.

                  • Track record in providing support in elections, including in the provision of logistics and procurement services in at least two different contexts, is required.

                • Proficient in MS Project and Schedule Analysis is an asset.

              • Experience in engaging high level government authorities in managing complex projects/programmes is desirable

            • Experience in developing countries or post conflict environments is desirable.

          • Previous experience working with UNOPS in managing projects is desirable.

          • Experience in writing reports, performing data analysis, and writing technical documents is an asset.

        • Knowledge of quality assurance methodologies is an asset.

      • Experience in risk management is an asset.

   2. Experience working in multicultural teams is an asset.

8. Experience in managing teams is an asset.

Strong analytical capabilities with the ability to manage tasks associated with the development of projects. Language Requirements:

Proficiency in French is essential.

Intermediate level in English is required.

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Project Background:

In Haiti, UNOPS has been supporting the electoral process since 2005 through a number of procurement and logistics-focused projects. These projects and associated activities contribute to the UN’s coordinated support for Haiti.

The PM will lead an existing UNOPS project with extremely high visibility and a timeline managed by external stakeholders. Given the importance of this project, the PM will work on a daily basis with the Country Representative and the Head of the Programme. The PM will be leading a multi-disciplinary team of more than 40 personnel working across multiple offices across Haiti. While the position depends on the extension of the project’s ongoing funding, HTCO is preparing its senior management team in anticipation of a rapid launch.

The Senior Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. The Senior Project Manager acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of a Senior Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals.

The Senior Project Manager is responsible to create the Implementation Plan, use the Project Initiation Documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s). Success of the project(s) and hence Senior Project Manager will be based on the defined Success Criteria.

The senior project manager for Implementation projects will be managing project(s) which ultimate goal is to provide implementation services that contribute to the achievement of partners’ goals. The variety of projects is quite diverse and can range from management of grants, development of strategies to delivery of training or providing technical assistance.

UNOPS has been working in Haiti for 20 years with the Haitian Government, other United Nations agencies and international organizations to support them in project management, procurement and logistics services. UNOPS also provides communication and governance support, as well as technical expertise in engineering and infrastructure for the implementation of projects that have a positive impact on the lives of Haitians. Over the past few years, the Haiti Country Office has mainly implemented major infrastructure projects (roads, schools, renewable energy), health-related procurement such as medical equipment and ambulances, and management and services in support of the government.
Haiti is a non-family duty station, facing significant security issues in its capital Port-au-Prince and some areas outside of the capital city. Projects are implemented primarily outside the capital, with more conducive security conditions. UNOPS Haiti management can be described as one led by a collaborative leadership, with strong support provided to each Project Manager and personnel. Most national and international personnel have worked long-term in-country for UNOPS.
Additional information _Senior Project manager- Election TORs (ICS 11) (3).pdf (199 KB)