Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Overall Context
Under the overall supervision of the Chief of Mission (CoM), the general supervision of the Migration Management and Governance Unit Senior Programme Coordinator / Immigration and Border Governance (IBG) Programme Officer, and the direct supervision of the National Programme Officer for IBG, the Senior Project Associate โ Document Verification ย is responsible for overseeing document verification activities in Addis Ababa and in the field. The successful candidate will be accountable for carrying out duties related to document verification operations.
1.ย ย ย ย Coordinate a team or teams of up to a total of five staff members undertaking document verification activities in an assigned area or areas, such as at different government offices, including municipalities, court, Immigration, Nationality and Vital Event Agencies (INVEA), Refugee and Returnee Service (RRS), schools or other in relation to document verification.ย
2.ย ย ย ย Coordinate and undertake staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of document verification activities.
3.ย ย ย ย Liaise with different embassies who signed service agreement with IOM and work on how to streamline and strength the day-to-day activities with the project goal and purpose that benefit both parties of the project.ย
4.ย ย ย ย Coordinate and supervise the document verification activities and team and ensure all verification request are undertaken and reported on-time as per the SOP and guideline set for document verification. ย
5.ย ย ย ย Monitor the preparation and submission of official letters to different offices, to facilitate the verification of documents received from Embassies and follow-up timely registration and update of related data.
6.ย ย ย ย Perform the document verification activities being requested by different embassies as per established guidelines or standard and submit the verification report to the respective embassies in a timely manner.ย
7.ย ย ย ย Prepare cost breakdown and invoices for each document verification based on the different clientsโ SOP and guidelines and analysis statistical data, generate, and submit report. ย
8.ย ย ย ย Notify the supervisor and Operations Staff about tasks or assignments performed and challenges as well related to document verification and others on a daily basis.
9.ย ย ย ย Prepare weekly, monthly, Quarter, and annual document verification reports, then share with supervisor.
10.ย ย ย ย Facilitate raising of Purchase Order and Payment requests for all document verification related costs and Coordinate with finance in raising advances for service fees to be paid to different issuing offices and subsequently settlement of advances on time.
11.ย ย ย ย Attend different meetings, workshop on document verification and represent IOM in professional manner and report meeting result to supervisor.
12.ย ย ย ย Conduct field trips to monitor and evaluate the document verification activities; understand the challenges and limitation and come up with possible recommendation that improve the project activities.
13.ย ย ย ย Perform other duties as may be assigned.ย
ย
1.ย ย University degree in social science with four years of relevant experiences on Immigration and Visa processing, vital event registration and processing, and fraud detection or
2.ย ย High school diploma ย with six years of relevant experiences on Immigration and Visa processing, vital event registration and processing, and fraud detection or
3.ย ย Have third grade driving license and excellent driving skills is an advantage.
1.ย Relevant years of professional experience in Immigration and Visa processing, vital event registration and processing, and fraud detection
2.ย Experiences in data recording and management, document verification, third-country resettlement, family unification, and other humanitarian admission.
3.ย Proven ability to establish and maintain strong working relations with relevant Government, UN-agencies, different countries' embassies, and international organizations.
4.ย ย ย ย Appreciation of different cultures, languages, beliefs, Sex and diversity.
5.ย ย ย ย Experience in working with humanitarian agencies, especially the UN agencies, I/NGOs, supporting refugees is essential.
6.ย ย ย ย Thorough knowledge and experience in using Microsoft Office packages (Outlook, Word, Access, and Excel) is required.
ย
REQUIRED
For this position, fluency in English and Amharic is required (oral and written).
ย
DESIRABLE
Working knowledge of other languages of Ethiopia (e.g., Oromifa, Somali, Tigrigna) is an advantage.