Senior Programme Support Associate

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall supervision of the Chief of Mission (COM) and direct supervision by the Head of Programme Support Unit and in close coordination with the Regional Project Development Officer at the Regional Office and relevant Units at Headquarters, the incumbent will support aspects of project development, reporting and compliance.

1. Support the preparation of results-based concept notes and project proposals, compiling background information, organizing documentation, and assisting the Programme Support Unit in aligning submissions with donor requirements and organizational priorities. 
2. Lead PRIMA-related processes for IOM Syria, including the timely upload, review and updating of project information, concept notes and budgets, and coordinating with relevant colleagues to maintain accurate and complete records.
3. Work closely with M&E colleagues to keep the established MEAL system updated with programme achievements, facilitate access for programme staff, and compile data for use in reporting and internal planning.
4. Coordinate inputs for internal and external situation reports and other reporting products, consolidating information from relevant units to highlight IOM Syria’s achievements by project, donor, and programme area.
5. Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
6. Support Programme Support colleagues in identifying realistic funding opportunities by reviewing calls for proposals, compiling donor information, preparing donor profiles, and gathering information needed to guide resource-mobilization efforts.
7. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
8. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.
9. Support the endorsement and PRIMA upload process for concept notes and project proposals and assist Project Managers in compiling information for donor reports in coordination with relevant units in the CO and RO, in line with IOM policies, standards and internal procedures.
10. Perform other related duties as assigned. Education
    • High school diploma with seven years of relevant experience; or,
    • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in project support, reporting, fundraising or programme development with UN, international or national Organizations.
      • Experience contributing to donor reports, project documentation and funding submissions.
      • Experience working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups is an advantage.
      • Experience working in a multicultural environment and coordinating with international humanitarian organizations, governmental or non-governmental institutions is an advantage. Skills
        • Strong drafting, editing and information-synthesis skills.
        • Solid organizational and coordination abilities, with attention to detail.
        • Proficiency in data compilation and basic analysis to support reporting and project development.
        • Ability to work independently on multiple priorities and deliver under tight timelines. Languages
          • For this position, fluency in English is required (oral and written) and working knowledge of Arabic IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.