SENIOR PROGRAMME MANAGEMENT OFFICER

Org. Setting and ReportingThe United Nations Global Service Centre provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located in the Office of the Director (OoD) at the United Nations Global Service Centre (UNGSC), Office of Supply Chain Management (OSCM), within the Department of Operational Support (DOS), based in Brindisi, Italy. The incumbent will report to the Director of UNGSC, or other designated officer. The UNGSC Facilities Upgrade Project will cover the development of a Capital Master Plan (CMP), the improvement and modernization of infrastructure of the campus belonging to the Italian Air Force, renovation of several UNGSC facilities including the re-design of the base entrance, conference and training spaces, logistics/administrative areas, etc. The Senior Project Manager will oversee the entire lifecycle of this project, planning and design, sourcing of relevant service providers, ensuring timely delivery and execution, compliance with regulatory standards and applicable occupational safety and health as well as fire safety standards, and alignment with UN and donor objectives. ResponsibilitiesWithin delegated authority, the Senior Project Management Officer will be responsible for the UNGSC Facilities Upgrade Project. His/her key responsibilities will be the following: • Leads all aspects of project management, including planning, implementation, monitoring and governance, etc.; directs subordinates in project development, implementation, monitoring and assessment; directs review of relevant project documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions. • Develops, implements, and maintains comprehensive project plans with clear milestones; ensures all outputs under his/her supervision meet required standards before completion to ensure they comply with relevant mandates and international standards. • In coordination with the Chief Procurement Officer, monitors the procurement process to ensure it remains on track and aligned with the project's timeline and deliverables. Drafts and finalizes all Terms of Reference (TORs) and Scopes of Work (SOWs) for sub-projects and procurement activities, in collaboration with the UNGSC Procurement Unit. • Develops TORs to identify and onboard a consultancy firm to create a Capital Master Plan for UNGSC and executes the F&I projects, including the upgrading of the entrance, offices, conference, and training spaces. Leads and coordinates both the design and construction phase of the project, ensuring the designs are aligned with operational requirements, sustainability standards and guidelines. • Ensures that all planning, design, and implementation activities are aligned with international standards on disability inclusion and relevant host nation or area disability laws and regulations, and the operational realities of entity, including the temporary nature of certain facilities. Integrates disability inclusion and gender considerations throughout the project lifecycle from initial planning and design to execution and handover. • Establishes a governance structure for project oversight, defining roles, responsibilities, and reporting mechanisms. Creates and presents regular progress reports to key stakeholders, including the Italian Government, UNGSC leadership, and the Project Board. • Develops and executes a stakeholder communication strategy to ensure transparency and alignment; Maintains strong relationships with key stakeholders, including UNGSC, Italian authorities, contractors, and consultants. • Coordinates and reviews the project risk assessments of issues and trends, preparation of evaluations or research activities and studies; Conducts regular audits and quality checks to maintain project integrity. Document lessons learned and best practices to inform future projects. • Directs research and project evaluation and presents information gathered from diverse sources. • Undertakes survey initiatives; guides design of data collection instruments and provides insight; reviews, analyzes and interprets data for decision-making, presentation and reporting, identifies problems/issues and prepares conclusions. • Prepares various project outputs and deliverables, e.g. background papers, analysis, substantial sections of reports and studies, etc. Presents regular progress reports to key stakeholders; ensure effective cost, schedule and quality control throughout the project. • Ensures effective cost, schedule, and quality control throughout the project. • Directs substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc. • Coordinates activities related to budget and donor funding (project preparation and submissions, progress reports, financial statements, etc.) and ensures preparation of related documents/reports (pledging, work programme, budget, etc.); • Serves as an effective spokesperson and establishes collaboration and partnerships with key stakeholders, including the Italian Government, UNGSC leadership, the project board, at all levels inside and outside the organization; • Ensures effective utilization, and supervision of staff; Guides, evaluates and mentors project staff. • May perform other duties as required. Competencies• Professionalism: Demonstrates professional competence and knowledge in the technical field of architecture, and/or engineering or related field. Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization’s strategy and the work unit’s goals. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment. The ability to analyze and interpret data in support of decision -making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. • Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. • Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary. EducationAdvanced university degree (Master's degree or equivalent degree) in, project management, economics, engineering, architecture or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationCertification in Project/Programme Management methodology by an accredited body (e.g., PMP, PGMP, PMI, PRINCE 2 Foundation Project Management certification or practitioner level) or equivalent is desirable Successful completion of a degree or a recognized professional certification in data analytics, statistics, or computer science is desirable. Examples or certification: Google Data Analytics Certificate (Coursera), Microsoft Power BI Data Analyst (PL-300), 20778B - Analyzing Data with Power Bl, IBM Data Analyst Professional Certificate (Coursera), SAP Business Analyst Professional Certificate (Coursera). Work ExperienceA minimum of ten (10) years of progressively responsible experience in project or programme management in engineering including the planning and design of projects and facilities of a large multi-use complex or related area is required. At least seven (7) years of experience in managing complex infrastructure projects is required. A minimum of two (2) years of experience in contract management is required. Experience in leading change management initiatives for large/complex projects is required. A minimum of two (2) consecutive years of experience in the supervision of staff and of a multidisciplinary team in the most recent ten years is required. Experience in developing sourcing solutions for capital master plans and infrastructure projects is required. Experience with international organizations, public procurement processes, and FIDIC (International Federation of Consulting Engineers) contracts is desirable Experience in an Enterprise Resource Planning system (such as SAP or an equivalent) is desirable Experience in applying data analysis to inform decisions, and use of analytical tools (e.g., Power BI, Tableau, R, Python) to produce visualizations or trend analysis for reports or briefings is desirable LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (oral and written) is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThe position is financed by extra-Budgetary funds. The appointment and renewal thereof are subject to the availability of the post or funds,budgetary approval or extension of the mandate. Candidate selected for this position will be granted a fixed-term appointment limited (“FTA-limited”) in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of \"internal candidate\" in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.