Requisition Number: 14872
Position Title: Senior Human Resources Officer (Organizational Design and Classification)
Duty Station Country: Spain
Grade: P-4
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing Date: 20 May 2025
Introduction:
ย Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally while working towards harnessing the full potential of migration. Read more about IOM's workplace culture atย IOM workplace culture | International Organization for Migration
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Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
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For the purpose of this vacancy, the following are considered first-tier candidates:
Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu
Second-tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.
Context:
Under the direct supervision of the Deputy Director, Department of Human Resources (DHR) and overall supervision of the Director, Department of Human Resources, the Senior Human Resources Officer (Organizational Design and Classification)ย will be responsible for the following duties:
Core Functions / Responsibilities:
1.ย Provide advice on the development of office architectures (organizational frameworks), e.g., the typical composition (numbers and grades of positions) at Headquarters (HQ), in Regional and Country Offices depending on their size, sustainability, budget and complexity, in an effort to harmonize different architectures and introduce a consistent approach. Lead the implementation of new structures, including the development of new organizational charts.
2.ย Create a knowledge and information management hub on organizational design and classification, including enhanced library of Terms of References (ToRs) and Post Descriptions (PDs), using innovative tools, including Artificial Intelligence.
3.ย Coordinate with and advise Departments, Divisions and Offices on workforce planning, determining whether and when to create, abolish positions, or classify at different levels following changes in organizational priorities, with appropriate reporting lines and accountability, in close coordination with the Regional Offices, the Manila Administrative Centre (GSS/MHRO) and the Department of Financial and Administrative Management (DFAM).
4.ย Establish a framework to enhance position management, in coordination with DFAM, GSS/MHRO, other DHR entities, using innovative tools and simplifications.
5.ย Provide strategic advice on organizational structures to managers in restructuring through development and implementation of guidelines, templates and procedures, particularly in emergency missions which require rapid response.
6.ย Provide guidance to Chiefs of Mission (CoMs) and Project Managers on the application of organizational design frameworks, classification policies and procedures. Identify staff development needs and strengthen capacity to ensure effective post management processes.
7.ย Conduct organizational analysis and benchmarks; job classification of vacant and encumbered positions in the Professional, National Officer and General Service and related categories, including reclassifications of previously rated posts.ย
8.ย Conduct general classification exercises remotely and in-situ, as required.
9.ย Enhance data analytics and reporting, in close collaboration with the Department, Information and Communications Technology, DFAM and Regional Offices.ย
10.ย Prepare position papers and briefing notes on organization design and classification matters as required.
11.ย Regularly review HR policies and procedures (INs) relating to organizational design and job classification issues, and recommend improvements or changes as required, using innovative tools and simplification.
12.ย Provide advice to managers and staff on a range of human resources related matters.
13.ย Keep abreast of and liaise with DHR HQ, GSS/MHRO, Regional and Country Offices on a daily basis on a wide range of HR issues.
14. Guide, train and supervise staff under her/his supervision.
15.ย Perform such other duties as may be assigned.
Required Qualifications and Experience
Education:
Masterโs degree in Human Resources Management, Behavioural and Development Studies or a related field from an accredited academic institution with seven years of relevant professional experience; or,University degree in the above fields with nine years of relevant professional experience.Accredited Universities are those listed in theย UNESCO World Higher Education Database.
Experience:
Experience in HR administration and job evaluation in particular with good knowledge of the UN Master Classification Standards; and,Experience in managing staff; Knowledge of IOM/UN HR policies and staff rules and regulations.ย
Skills:
Knowledge of human resources management and willingness to learn and keep abreast of new developments in the field of human resources;Excellent computer skills, including proficiency in all MS Office applications; excellent data analytics and reporting;Knowledge of HR software, in particular relevant ERP;Proven ability to write clearly and concisely;Familiarity with the UN common system or similar international systems an advantage; and,Available to travel as required.ย
Languages:
IOMโs official languages are English, French and Spanish.ย
For this position, fluency in English is required (oral and written). Working knowledge of French and Spanish, and another official UN language (Arabic, Chinese, and Russian) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies:
IOMโs competency framework can be found at thisย linkย Competencies will be assessed during the selection process.
Valuesย - all IOM staff members must abide by and demonstrate these three values:ย Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competenciesย โ behavioural indicators Level 3
ย Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.ย Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.ย Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies โ behavioural indicatorsย Level 3
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.ย Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.ยNotes:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations.ย Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theย IOM e-Recruitmentย systemย (for internal candidates linkย here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies