Job Summary:

The Finance and Grants Officer will be responsible, including overall financial monitoring and support/guidance to projects in finance and operations staff to ensure the fiscal well-being of the organization and expertise in contract administration to ensure full compliance with donor rules and regulations. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor's requirements. Proactively guides and supports respective financial success by providing high level analytical expertise, implementing business strategies and developing strong customer relationships. Provides analysis and business modeling support on strategic initiatives for senior management and field operations. Analyzes performance trends, modeling complex business decisions, tracking performance and presenting results. The functions of the position include:

Comprehensive analysis of contract terms and conditions to ensure that the organization has the organizational capacity or can acquire the necessary capacity to successfully perform and meet contractual obligations. Expert interpretation of donor (USG and non-USG) rules and regulations. Standardization of administrative procedures for efficient award and sub award management. Development of contractual documents including templates and ancillary business forms; and Capacity building and replication of contract portfolio management systems and best practices in award and sub award management. Support Associated Director-Contract and Grants in pre-award assessment, subaward development, subaward monitoring, and close out process. Provide clear orientation and updating to sub awardees on grant terms and conditions, special award conditions required in agreement, FHI 360 and donor's policies and requirements to ensure all subgrant activities and payments comply with donor rules, organizational policies and national laws. Review and maintain documentation required for audits.

Accountabilities:

Finance:

• Analyzes budget forecasts, regulatory filings and compiles moderately complex data.
• Interprets, analyzes and/or evaluates data, ensures compliance with applicable state and federal statutes, and uses Generally Accepted Accounting Procedures (GAAP).
• Develops and maintains effective working relationships with regulated industries, consultants, management and staff.
• Interprets and provides explanation for discrepancies and variations in financial data.
• Applies updated information technology to facilitate program goals and program procedures.
• Delivers formal presentations suited to the characteristics and needs of the audience; educates relevant parties regarding programs, procedures and/or eligibility criteria.
• Interacts with industry representatives, co-workers and officials to analyze or resolve issues.
• Maintains a variety of professional working relationships.
• Documents complex issues and effectively articulates written conclusions; Interacts with staff officials and executives.
• Reviews and edits work of others.
• Presents oral and written testimony on moderately complex issues.
• Uses financial systems to produce reports, financial models and databases.
• Serves as a subject matter expert and may lead teams on complex financial issues.
• Analyzes complex business and/or financial issues and consults with management or business entities as needed; works independently; active participant in meeting organizational goals.
• Implements and evaluated financial/statistical models, systems and services as a trusted advisor to management.
• Evaluates and determines fiscal and operational policy. Determines service impacts and analyzes the regulatory environment to make recommendations on best practices.
• Communicates industry information regarding more complex or unique issues and presents specific findings in such situations.
• Establishes and maintains professional working relationships. Interprets compliance and makes recommendations to management.
• Documents more complex or unique issues and effectively articulates written conclusions; Interacts with management to plan, negotiate and coordinate complex written findings.
• Presents oral and written testimony on complex financial issues.
• Develops or adapts new financial processes and procedures based upon changes in corporate policies, laws and regulations or industry practices.
• Working as finance backstop /substitute of Sr. Finance Officer’s responsibilities such as paying invoices, some tasks in DPA, and working on SMAC, etc.
• Record the petty cash expenses in bookkeeping with the appropriate ID/FCO and detail codes.
• Prepare and record, post of AP into the GFAS system with the appropriate ID/FCO and detail codes.
• Responsible for paying of bill/invoice to the vendors/suppliers and Make wire transfer fund to Implementing Agencies, local NGOs.
• Perform month-end closing such as uploading payroll, separation/leave/retirement into GFAS system and prepare reconciliation of balance sheet accounts.
• Review invoices, travel expense reports, and supporting documents to verify that expenses were properly incurred; computations are mathematically correct, the amounts and items claimed agree with the document authorizing the claim, and the voucher/invoice does not represent a duplicate claim which has previously been submitted and paid.
• Review procurement request for correctness and verify that planned expenses conform to rules and regulations and budget availability or not.
• Perform other relevant duties as assigned by the Associate Director- Finance and Operations or the Country Representative.

  Grants:

  • Serves as a technical resource to proposal development units (Business Planning and Proposal and Cost and Pricing) by analyzing solicitations, interpreting regulations and award provisions, clarifying compliance issues, etc
  • Reviews and negotiate critical award terms and conditions
  • Identify significant risks and recommend plans for mitigation including justification of working at risk.
  • Manages contract set-up in the contract management and/or financial management system
  • Reviews the work of contract specialists before submission to donors. These will include contract add-ons, budget realignments, cost extensions, and other transactions requiring donor approval such as sub-awards, salaries, consultant rates, waivers, etc. The contracting officer will handle the more complicated or business-sensitive transactions
  • Conduct administration and financial pre-award assessments and capacity assessments of organizations proposed to receive a subaward to consider the organization’s ability to manage and account for funds FHI 360 will award; and comply with terms and conditions of the subaward.
  • Coordinate with finance teams to ensure proper budget utilization.
  • Participant in internal coordination meetings with finance, grant and program team to ensure grant objectives are being met
  • Review monthly financial reports/invoices, cash advance requests, advance liquidations, VAT report, and support documents submitted by subrecipients to ensure subrecipients meet reporting and financial accounting requirements.
  • Monitor spending against budget, flagging variations and supporting correction actions.
  • Upload grant information and supporting documents into accounting and subaward tracking system
  • Ensure the process of reviewing documents and release cash advance is on time.
  • Maintain accurate and compete grant files and supporting documents
  • Serve as the liaison between FHI 360, subrecipients, finance and program teams.
  • Communicate grant expectations, changes, and updates clearly

    Applied Knowledge & Skills:

    • Applies expert knowledge of current federal, state and local government programs. Applies expert level technical and administrative knowledge of the rules and regulations in the subject area and defends analyses and recommendations relating to a variety of issues.
    • Has a thorough knowledge of external regulations as well as internal corporate policies and procedures.
    • Proficient knowledge of Generally Accepted Accounting Principles and Internal Control Fundamentals. * Excellent oral and written communication skills.
    • Excellent quantitative and analytical skills.
    • Strong critical thinking and problem-solving skills.
    • Demonstrated project and organizational skills.
    • Ability to analyze and interpret data, identify/resolve errors and prepare reports.
    • Ability to motivate and work well with others.

      Problem Solving & Impact:

      • Analyzes complex technical matters involving existing and emerging issues pertaining to finances and makes recommendations from the analysis.
      • Recommends and/or takes corrective action, when necessary, based on acquired knowledge and observation of best practices.
      • Has influence on the overall objectives and long-range goals of the organization.
      • Erroneous decisions or failure to achieve objectives would normally have a serious effect upon the administration of the organization.

        Supervision Given/Received:

        • Work is performed with minimal direction. Participates in determining objectives of assignment.
          • Plans schedule and arrange own activities in accomplishing objectives.
          • Work is reviewed upon completion for adequacy in meeting objectives.
          • Implements departmental work plans and provides input for performance reviews.

            Education: **

            • Bachelor's Degree or its International Equivalent.

              Experience: **

              • Typically requires a minimum of 8+ years of progressively responsible accounting, finance and operational management experience in a government contracting environment coupled with internal control reviews.
              • Experience applying U.S. Government grants, contracting and auditing standards as they apply to effective management of multi-year funds
              • Proven experience in transferring knowledge into operational plan with client’s collaboration and sustainable buy- in.
              • Substantial experience using computerized financial information systems.
              • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
              • Must be able to read, write, and speak fluent English, fluent in host country language as appropriate.
              • Demonstrated team leader experience in finance, auditing or accounting department preferred.

                Typical Physical Demands:

                • Typical office environment.
                • Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
                • Ability to sit and stand for extended periods of time.
                • Ability to lift/move up to 5 lbs.

                  Technology to be Used:

                  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

                    Travel Requirements:

                    Less than 10%Date Created: 02-18-2012

                    **Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

                    Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.

                    The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.

                    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                    This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

                    FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

                    Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

                    FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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