OVERVIEW
Parent Sector : Field Office
Duty Station: Mexico City
Classification of duty station: [[filter12]]
Standard Duration of Assignement : [[filter13]]
Job Family: General Administrative Support
Type of contract : Non Staff
Level : Level 2
Duration of contract : From 7 to 11 months
Recruitment open to : External candidates
Application Deadline (Midnight Paris Time) : 10.FEB.2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the guidance of the Director of the office, the direct supervision of the Administrative Officer, and, where appropriate, the additional guidance of concerned programme specialists or senior assistants, the incumbent is expected to carry out the following tasks:
General support
Carry out a range of general support tasks in the office, including, among others:
- Staff the reception desk and welcome visitors
- Prepare meeting rooms
- Carry out small purchases and errands
- Operate the telephone switchboard
- Prepare dispatches, including via diplomatic pouch
- Provide ad-hoc support to events held at or outside of the office
- Serve as liaison between the office and the building management
Administrative support
Provide support to the Administration Sector as well as, when required, to Programme Sectors by carrying out a range of administrative tasks, including, among others:
- Respond to general email and phone inquiries.
- Create vendors profile in UNESCOยดs vendorยดs management system.
- Follow up on contract creation and payments through the electronic system
- Support organization of meetings by booking venues, preparing documentation, manage list of attendants, etc.
- Prepare a wide range of administrative documents using available templates
- Data base management assistance
- Support in travel arrangements for office staff and outside experts when required, including through the electronic system
Additional tasks may be assigned, provided they are consistent with the function as set out above.
Long Description
Long Description
Long Description
COMPETENCIES (Core / Managerial) Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)
- For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Academic qualifications
Secondary education, technical and professional education.
Number of years of relevant work experience
Normally 2 year of previous relevant job experience.
Knowledge, skills and competencies
- Commitment to diversity and inclusion.
- Good interpersonal skills, discretion, good sense of judgement and capacity to deal efficiently and tactfully with people of different cultural backgrounds.
- Excellent communication skills.
- Strong sense of accountability and teamwork.
- Basic computer skills and working knowledge in MS office software.
- Experience in supporting administrative processes
Language requirement
Excellent knowledge of Spanish and English
DESIRABLE QUALIFICATIONS