THE ORGANIZATION
The Alliance of Bioversity International and CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
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The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.
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About the position
The Human Resource (HR) Associate reporting to the Regional Human Resources Manager, will be responsible for providing administrative support within the Human Resources Unit and provide frontline customer support to all staff who require access to general human resource services.ย This position will be located in Alliance Regional Office in Nairobi, Kenya or Kampala, Uganda
Key duties & responsibilities
- Manage, review, and respond to the HR internal and external communication flow( drafting correspondence and responding to queries from internal clients)
- Initiate online requisitions (in Agresso) for payment of regional HR-related services.ย
- Draft consultancy contract requests, facilitating required clearances and follow up on consultancy contract payments.
- Coordinate management of the staff medical schemes by facilitating hospitalizations, medical amendments including deletions, additions, renewals, and claims.
- Support management of Group Life Assurance (GLA) and Group Personal Accident (GPA) schemes by keeping staff updated on changes and send updated staff details to service providers.
- Working closely with the HR Analyst to track employee and student contracts ensuring adequate notice is provided for renewals and non-renewals.
- Support management of staff exit and separation processes and update staff/dependent records accordingly.
- Maintain schedule and coordinator calendar of activities for the monthly HR regional meetings.
- Support the monthly payroll process by consolidating inputs.
- Facilitate required HR documentation to support project and institutional audits.
- Organize, compile, and update employee records both in physical files and electronically.
- Organize and coordinate staff welfare schemes and initiatives.
Requirements
- Bachelor's degree in the field of Human Resources Management or relevant field.
- ย At least three (3) years of relevant work experience in human resource management gained in an international organization.
- Ability to organize and compose clear, concise reports.
- Good understanding of Kenya employment labor laws and practices.
- High level of computer skills with ability to handle Human Resources Information Systems and to learn new applications quickly.
- Possess excellent interpersonal and communication skills, a high level of integrity and respect for confidentiality.
- Excellent organizational and multi-tasking skills with strong administrative service orientation
- Must be a member of IHRM
- Fluency in French is an added advantage
Terms of employment
This position is a nationally recruited position based in either Nairobi, Kenya or Kampala, Uganda. The initial contract will be for one (1) year subject to a probation period of three months and is renewable depending on performance and availability of resources.
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This position is graded at BG06ย level in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.
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The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.
Applications
Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number RFP300624- Associate HR as the position applied for. Cover letter and CV should be saved as one document using the candidate's last name, first name for ease of sorting. The Alliance collects and process personal data in accordance with applicable data protection laws.
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Applications closing date:
Please note that email applications will not be considered.
Only short-listed candidates will be contacted.
We invite you to learn more about us at: ย http://alliancebioversityciat.org
- Bachelor's degree in the field of Human Resources Management or relevant field.