Job Identification (Reference Number): 15423
Position Title: Regional Supply Chain Officer (P)
Duty Station City: Vienna
Duty Station Country: Austria
Grade: P-4
Contract Type: Fixed-Term (one-year with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: One-year with possibility of extension
Closing date: 26 June 2025
Introduction:
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally while working towards harnessing the full potential of migration. Read more about IOM's workplace culture atย IOM workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. ย ย ย
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For the purpose of this vacancy, the following are considered first-tier candidates:ย
1. Internal candidates
2. External female candidates
3. Candidates from the following non-represented member states: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu
Second-tier candidates include:
All external candidates, except candidates from non-represented member states of IOM and female candidates.
Organizational Context and Scope
Under the overall supervision of the Regional Director (RD) and/or direct (structural) supervision of the Deputy Regional Director (Management and Reform) and Thematic (functional) supervision of the Supply Chain Division (SCD) at Headquarters (HQ), theย Regional Supply Chain Officerย will be responsible and accountable for overseeing the Supply Chain (SC) activities in the Region, guided by Supply Chain Management objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.ย
In particular, the successful candidate will strengthen the regional advisory support to bridge technical capacity gaps at the Country Office (CO) level and enhance coordination and knowledge sharing across COs in the Region.
Conduct strategic planning for SC related activities in the Region in close collaboration with internal and external stakeholders in the COs in the Region, as well as relevant units at HQ.Lead implementation of the SC strategy and related projects in the Region, in accordance with IOM Supply Chain Strategy, the ongoing application of internal governance framework, business transformation and other initiatives.Monitor, assess and manage the SC risks at the regional level. Support mitigation of potential SC related risks evolving in the Region.Provide direct expert support and advice to guide the emergency SC operations, particularly the rapid deployment of SC personnel at the onset of any crisis. Collaborate with the SCD Emergency Cell of HQ to manage demands sourced from the global prepositioning network and/or global procurement.Provide specialized advisory services and technical guidance to COs in the Region, in particular to SC teams and senior management. Collect and analyze data related to the SC operations and prepare reports for management to assess effectiveness and identify areas for improvement.Review, evaluate and consolidate regional procurement plans to identify opportunities for regional Long-Term Agreement (LTA) development and procurement collaboration. Provide expert support to transactional procurement actions and establish and manage regional LTAs for specialized and repetitive procurement needs. Leverage the use of global LTAs and Prepositioned Stocks and ensure coordination with other regions to expedite delivery.Engage with COs in the region, to provide advice and guidance in defining and implementing effective procurement strategies, focusing on efficiency gains, process acceleration, risk mitigation, and scalability. Guide the creation of procurement action plans, including tendering, evaluation, and contract management processes.Provide advice, guidance, and expert support the COs in the Region with management of Implementing Partners (IP), including identification of potential IPs based on their expertise, historical records, capacity, and presence within the Region, and conduct thorough assessments to ensure alignment with the organizational goals and standards.Provide advice, guidance, and expert support to the COs in the Region in managing complex procurement cases, in consultation with IOM technical departments.Monitor assets in the Region, including armored vehicles, to coordinate asset utilization across the COs, and beyond.Advise, guide and supportย the COs in the Region with ย establishment and management of a robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that ย CO specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.Provide technical supervision, guidance and training to the supply chain management staff in the Region, while monitoring, evaluating, and promoting their professional and career development.Identify training needs in the Region, lead trainings and workshops to foster knowledge sharing across COs.Provide support to assess the SC staff capacities and overall SC operations in the Region. Foster a culture of knowledge exchange and best practices in SC management.Represent the Regional Office in the UN inter-agency meetings and forums related to SC management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.Establish and maintain connections with peers to explore collaborative procurement opportunities within the UN system in the Region.Perform such other duties as may be assigned.Required Qualifications and Experience
Education
Masterโs degree in Business Administration, Supply Chain Management, Logistics, Procurement or a related field from an accredited academic institution with seven years of relevant professional experience; or,University degree in the above fields with nine years of relevant professional experience.Experience
Experience in leading and managing diverse supply chain operations; and,ย Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.Skills
Language
IOMโs official languages are English, French and Spanish.ย
For this position, fluency in English is required (oral and written).ย Working knowledge of another official UN language (Arabic, Chinese, French, and Spanish) is an advantage.ย
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOMโs competency framework can be found at this link
Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies โ behavioural indicators Level 3
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies โ behavioural indicators Level 3
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.ยNotes
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. ย Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty stationโs country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitmentย system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies